TITLE: Executive Assistant to Karen MacNeil

JOB DESCRIPTION

The Executive Assistant is the right hand person to our Chief Executive, Karen MacNeil. You will be responsible for assisting in all areas and operations of a leading wine communications company, reporting directly and working closely with Karen MacNeil and a small team.

ABOUT KAREN MACNEIL & COMPANY LLC

Karen MacNeil & Company LLC (“KM&Co”) is one of the nation’s leading wine consulting and communications firms. Karen is one of the foremost wine experts in the United States and is the author of the bestselling book "The Wine Bible." The company creates and produces wine events, masterclasses, seminars, and wine communications products and services. It is active in wine journalism, corporate wine events, research, consulting, and social media.

OVERVIEW

TheExecutive Assistant is the engine driving the effectiveness and efficiency of KM&Co. We have a very fast-paced office. The ideal candidate will be smart, highly technologically adept, attentive to detail, superbly organized, efficient, and knowledgeable about wine regions globally. We are looking for a person who is a self-starter and who knows how to “take the next step” to initiate success. Intermediate plus wine knowledge is a must.

RESPONSIBILITIES

“Right hand” to Karen MacNeil running business and operations. Initiating and managing KM&Co projects, ventures and products.

Assist Karen and managing editor with production of the digital newsletter WineSpeed. Monitor subscriber requests.

Assist with organization and research for next edition of The Wine Bible.

Set up wine tastings including procurement of wines, and managing database of samples, wine requests, tasting notes, and inventory. Work with importers, distributors and wineries as needed.

Work on projects that require strong technical skills including Microsoft Office, Microsoft Excel, Power Point, Word, WordPress, Mailchimp, Stripe, Paypal, Constant Contact, Dropbox and Google analytics.

Events and Seminars—develop and assist with marketing efforts to identify potentials leads, gather pertinent information, create quotes and pricing proposals, generate event agreements, organize wine events and seminars, including venue management. Often attend and assist at large corporate events and seminars with Karen.

Projects and Clients—coordinate and track many concurrent projects and clients. Maintain thorough records and files, both paper and electronic.

Media and Communications—assist with video projects and general graphic needs. As needed, record videos using lighting, microphone, and camera equipment. Use of green screen and teleprompter on occasion.

Social Media—assistant KM&Co social media manager and work with Karen to create content and schedule posts. Monitor messages, collaborations, tags, and comments.


QUALIFICATIONS AND EXPERIENCE

A qualified candidate will have these skills, knowledge, and experience:

Essential:

•  A highly efficient and organized approach to work
•  Strong technical skills in programs and platforms that are outlined above
•  Intermediate plus knowledge of wine regions globally (not just California)
•  Ability to work independently and flexibly, and problem-solve quickly
•  Ability to handle multiple projects and changing priorities with ambition and enthusiasm
•  Troubleshoot business and technology-related issues and develop potential solution(s)
•  Intermediate proficiency in videography and photography (lighting, sound, recording, and editing)
•  Basic understanding of running a multi-room office (phone, network, computers, etc.)
•  Intermediate knowledge of social media applications
•  Minimum education: Bachelor’s degree.
•  Advanced proficiency in Microsoft Excel, Word, Microsoft Outlook
•  A “do what it takes” attitude


Pluses:

•  Project management experience

•  WSET III, CMS2, or work expereince in wine


OUR WORK PLACE

We have a very attractive suite of offices in the heart of St. Helena;. The noise level is low. The environment is private and quiet. Our space is conducive to working and appealing to visitors.

Physical demands: We’re in the wine world! One must be able to comfortably and securely lift and carry a case of wine (approximately 35 lbs.).

COMPENSATION AND BENEFITS

Compensation: The compensation is competitive.

TO APPLY:

Interested candidates, please send a cover letter and resume to winejobs