Since 1969, the Warnelius-Miller Family has pursued a relentless dedication in farming our land into the art of fine winemaking crafting articulate wines to age for decades at GARDEN CREEK Ranch Vineyards and Winery ultimately to bring individuals grand inspiration. The vineyards lie in a hidden location where the defined rare soils yield proprietary Bordeaux blends of extraordinary character. Garden Creek and the Warnelius-Miller Family Vineyards is a multifaceted family business as winegrowers, winemakers, and entrepreneurs.

We are seeking a collaborative, articulate Executive Assistant to manage the office, assist the owners, to support and execute excellence.

JOB DESCRIPTION
The executive assistant will provide comprehensive support to the owners alongside the sales, marketing and shipping departments as needed. The ideal candidate will be an excellent problem solver who excels at communication, organization and planning. This person will serve in the key role of meeting our organizational goals and upholding our values. This role requires exceptional organizational skills, discretion, and the ability to work under pressure.

QUALIFICATIONS
The Executive Assistant must be a strategic thinker and have knowledge in administrative excellence.

•  Strong planning, organizational and analytical skills
•  Excellent communication skills along with high level of professionalism
•  Exceptional knowledge of administrative organization and project management

ADMINSTRATIVE SUPPORT
•  Prepare reports and presentations with accuracy and professionalism.
•  Analyze data, conduct research, and develop reports as needed.
•  Anticipate executive needs proactively.
•  Organize and prioritize incoming requests.
•  Handle confidential information with a high level of discretion.
•  Monitor project deadlines and follow up on action items to remain on schedule.
•  Coordinate travel and logistics for business trips, including booking travel, preparing itineraries and supporting executives in completing expense reports.
•  Manage Cloud Storage to ensure latest versions are updated and accurate.
•  Assist with special projects by developing project plans, coordinating resources and tracking progress.
•  Answer incoming phone calls professionally, route, or take messages in a professional and timely manner.
•  Manage filing, data entry, and other clerical tasks as needed.
•  Take meeting notes and send copies post meeting as requested.

PRODUCTION AND OPERATIONS
•  Coordinate wine shipments and handle logistics, communication, and inventory management.
•  Setup shipping labels for FedEx and UPS deliveries.
•  Ensure all shipped orders are updated in member profiles with tracking details.
•  Assist with winery production tasks such as packing bottles of wine, assembling cases, and preparing orders for shipment.
•  Help organize and stage packaging materials for efficient production flow.
•  Assist with receiving, unpacking, and storing deliveries.
•  Ensure all work areas are safe, clean, and compliant with safety standards.

EVENT AND HOSPITALITY SUPPORT
•  Assist with private event setup and tear down, including arranging tables, chairs, and wine displays.
•  Provide support during private events as needed.
•  Collaborate with team members to ensure private events are well-organized and run smoothly.

GENERAL OFFICE
•  Maintain an efficient and organized office
•  Maintain inventory of office supplies and reorder when replenishment is needed.

REQUIRED EXPERIENCE AND EDUCATION
•  High school diploma or equivalent.
•  Associate degree or higher preferred.
•  Minimum of 2 years’ experience in an administrative or assistant role.
•  A background in project management is preferred.
•  Clean driving record.
•  Strong organizational skills and attention to detail.
•  Ability to multitask and prioritize tasks effectively.
•  Excellent verbal and written communication skills.
•  Professional, positive, and adaptable in a fast-paced environment.
•  Experience with Microsoft Suite: Word, Excel, PPT
•  Proficient with use of basic office equipment (e.g., phones, printers, and computers).
•  Spanish speak a plus.

PHYSICAL REQUIREMENTS
•  This is an administrative position based in an office; most of the work will be performed at a desk working on a computer where you will be required to sit for periods of time.
•  Physically able to lift and carry 45 pounds

COMPENSATION
Competitive compensation, health benefits and 401(k) plan offered.

The ideal candidate will have excellent credentials and references.