Grgich Hills Estate was founded in 1977 by Miljenko "Mike" Grgich and Austin Hills of the Hills Bros. Coffee Company after the 1973 Chateau Montelena Chardonnay Mike crafted won the history-making 1976 Paris Tasting, beating the best wines of France.

Today, Grgich Hills Estate remains family-owned and operated, passionately devoted to the art of winemaking and regenerative farming. Our 100% estate-grown vineyards are Certified Regenerative Organic through the Regenerative Organic Alliance (ROA), a leading force in the Regenerative Agriculture movement worldwide. Referred to as "Organic Plus,” regenerative farming is a science-driven approach focused on no-till soil management, building organic matter to sustain microbial life, incorporating livestock and biodiversity, and caring for people who work in the fields and winery. It is a key component of combating climate change and reducing greenhouse gas pollution. Regenerative farming enables winemaking with minimal intervention and wild yeast fermentation, creating elegant, balanced, and complex wines with a distinct sense of place.

We care deeply about making world-class wines that help build a better future for ourselves and generations to come, regenerating the earth and cultivating peace. We are dedicated to maintaining a safe, friendly, healthy environment to ensure employee well-being by building loyalties, pride, trust, and mutual respect. Our values come from Mike Grgich, whose father said, "Every day, do your best, learn something new, and make a friend." We all live these values daily, personally, professionally, and passionately. This is an opportunity to be part of a winery that cares about making the world a better place, one friend at a time.

SUMMARY
The Events Coordinator at Grgich Hills Estate is the primary point of contact for winery events, playing a key role in creating memorable guest experiences at our historic Napa Valley estate. This individual will work closely with outside event coordinators/planners, outside vendors, and internal teams to ensure seamless event execution. This role focuses on promoting the venue, delivering exceptional guest experiences, cultivating long-term relationships, and driving wine sales while creating meaningful guest relationships.

RESPONSIBILITIES
•  Plans, organizes, facilitates, and executes private and company-sponsored hospitality events. Reviews and maintains calendar of events for all private and internal sponsored events; secures all necessary staffing, equipment, and other event-related requirements.
•  Creates and maintains event proposals, contracts, and event orders for all events (meals, meetings, and larger events both internal/external) to include accurate timeline, schematics, vendor contracts, event details, and guest requests within winery parameters.
•  Serve as the lead contact for all external and internal event inquiries; follow up on all event inquiries in a timely and professional manner.
•  Ensure event spaces are guest-ready: clean, stocked, climate-controlled, and fully functional. Coordinate with facilities and maintenance team as needed.
•  Act as Event Captain during events; communicate with and supervise event staff to ensure accurate event operations and precise flow of event timeline.
•  Oversee post-event breakdowns and walkthroughs to verify cleanup, proper storage of assets, and follow up with vendors on any issues or missing items.
•  Strategically create wine sales opportunities before or during events, ensuring every occasion is used to engage guests and grow the customer database.
•  Coordinate staff scheduling with the Tasting Room Manager to ensure adequate coverage for daily operations and events.
•  Maintain a clean, welcoming, and orderly special events environment, including both front and back of house.
•  Troubleshoot and resolve guest issues graciously and efficiently.
•  Represent the Grgich Hills Estate brand at on- and off-site events as requested.
•  Stay updated on local and industry trends, including dining, lodging, and neighboring winery offerings and trends.
•  Flexibility to work evenings, weekends, and holidays as event needs dictate.
•  Conduct opening and closing procedures as needed for event venues.
•  Always follow winery policies and procedures.
•  Learn constant and continuous brand knowledge.
•  Always follow Responsible Beverage Service.
•  Other duties as assigned.

QUALIFICATIONS
Required Experience & Skills:
•  Minimum of two years of event experience in a hotel, restaurant, or winery setting.
•  Prior customer service experience.
•  Must be at least 21 years of age.
•  Highly organized with strong multitasking abilities.
•  Proficient in MS Office programs.
•  Excellent written and verbal communication skills.
•  Must have or be able to obtain California Responsible Beverage Service (RBS) Certification and Food Handler's Certification.
•  Able to lift up to 50 lbs. and stand/sit for long periods.
•  Flexible to work evenings, weekends, and holidays as needed.

Preferred Experience & Skills:
•  WSET certification is a plus.
•  Knowledge of culinary and etiquette fundamentals is a plus.
•  Advanced knowledge of wine and food is a plus.