The Administrative Assistant will offer back-of-the-house, general administrative and operations support to the team.


Key Responsibilities:

Support the Administrative Manager, Payroll & HR Administrator, and Accounts Payable / Accounts Receivable Administrator, Production Manager, and Marketing & Sales Manager with general administrative duties including but not limited to:

HR support including new hire on-boarding, processing, filing and follow-ups

Payroll support

Accounts Receivable support

Accounts Payable support

Tracking sales data (creates spreadsheets)

Providing exemplary customer service, answers phones, takes messages

Takes, processes, follows up on orders; packs and ships as needed

Creates and maintains paper and electronic files; moving to electronic as able

Assist with compliance regarding Organic Certifications via OTCO (Oregon Tilth Certified Organics) including any paperwork, renewals, and annual inspections

Bilingual liaison between Agricultural, Office, and Hospitality Teams, including:

Facilitating trainings

HR meetings

Written translations of documents

Assist the Custom Milling Coordinator with seasonal (esp. October-January) harvest duties:

Scheduling custom olive milling olive drop off appointments and olive oil pickups

Assisting clients with contracts and compliance paperwork

Invoicing and managing payments for services

Maintaining paper and digital files

Coordinate and support activities involved in the implementation and set up of events

Supplemental help with events including set up, working events and closing/cleaning

Special projects and other duties and responsibilities as needed and/or assigned



Qualifications:

Bilingual English/Spanish essential

Minimum 1 year experience in administrative role

BA in business, sales, marketing or similar; or equivalent relevant experience

Highly organized and efficient; excellent time management and organization skills

Detail oriented; ability to prioritize, efficiency with process, and attention to detail and accuracy of work

Excellent oral and written communication skills

Ability to work both independently and with a team

Versality, flexibility and ability to adapt in an evolving work environment with enthusiasm

Must have a valid driver’s license and clean driving record; must be insurable under GROFs insurance



Desired Skills

Intermediate skills in MS Office (Excel, Outlook, Word, PowerPoint) and Google Docs

Experience with Mac OSX

Ability to operate front end and back end of POS systems such as Square or Shopify

Intermediate math skills required

Experience with and/or passion for organic farming, gourmet foods and organic products

Ability to engage with the public in personable, approachable manner



Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Ability to work in a standard office setting and to use standard office equipment, including a computer, and to travel and attend events at various sites

Strength to lift and carry materials weighing up to 25 pounds

Position includes extensive standing and walking, and considerable bending

Ability to work a flexible schedule including occasional weekends



The physical requirements listed are representative of those that must be met by an employee to successfully perform the essential duties and key responsibilities of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties and key responsibilities.


Pay: $25-30 per hour DOE. Full-Time, Non-Exempt
Reports to : Administrative Manager
Monday-Friday; availability to work occasional Saturdays; harvest time may include increased hours

Gold Ridge Organic Farms is an equal opportunity employer and makes employment decisions on the basis of merit. We provide equal employment opportunities for all applicants and employees. We do not unlawfully discriminate on the basis of race, color, religion, sex, national origin, ancestry, age, medical condition, disability, marital status, sexual orientation, or any other legally protected criteria, or any other consideration made unlawful by federal, state, or local laws. We also prohibit unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.