DESCRIPTION OF ACTIVITIES

Supervise all BVNA Finance and Administrative activities including bookkeeping, financial reporting,
and human resources administration

ACCOUNTING & BOOKKEEPING
•  Maintain and reconcile General Ledger accounts in QuickBooks
•  Perform required journal entries
•  Oversees adequate, accurate and timely input of inventory movements by Supply Chain coordinator

FINANCIAL REPORTING
•  Handle Monthly financial and sales reporting as required by BV group finance department: Monthly Sales Report, InterCompany Reconciliation (form 4013), Monthly P&L and B/S, Gross Profit Report, Balance Sheet template, Actual YTD vs Budget, BVNA Dashboard, Cashflow Forecast
•  Handle Quarterly financial and sales reporting as required by BV group finance department and Bucher Industries management: Quarterly Service Report, Quarterly Sales and NOA Report (done by external CPA), Cashflow report
•  Handle BVNA Tax reporting: Quarterly Sales Information for Tax Calculation (to Bonadio), review and validate Quarterly Sales Tax calculations by Bonadio, Quarterly Sales Tax filing (CA, WA, NY) (done by Admin Coordinator), Fixed Assets (by external CPA), Process Quaterly Tax Payments (CA, WA, NY), Trigger Monthly Tax Pre-payments (CA,WA,NY)

BANKING
•  Validate bank account reconciliation (performed by Administrative Coordinator)
•  Validate bank confirmation into Treasury system (performed by Administrative Coordinator)
•  Validate reconciliation of BVNA credit card expenses (performed by Administrative Coordinator)
•  Sign BVNA checks (other signatory is General Manager)
•  Administer rights to Bank of America account

PAYROLL (* performed by Administrative Coordinator)
•  Maintain employees information up-to-date in payroll system *
•  Keeping Company information up-to-date in payroll system
•  Process bi-weekly payroll after approval of timesheets *
•  Review and approve payroll register before funding (GM too)
•  Perform payroll reconciliation TriNet – Quickbooks
•  Input employees 401(K) retirement contribution processing in payroll system
•  Create 401(k) file for Fidelity funding
•  Trigger 401(k) funding into Fidelity system

INSURANCE
•  Handle Worker’s Compensation insurance annual negotiation (TriNet)
•  Support General Manager in annual negotiation of Aon annual insurance negotiation with BIUS partners
•  Supervise company car insurance activities (performed by Administrative Coordinator)

HUMAN RESOURCES MANAGEMENT
•  Manage worker’s compensation claims
•  Input and adjust Employees’ individual contribution to medical insurance

ACCOUNTS PAYABLES
•  Analyze and propose to General Manager payables due to BVNA equipment and enology products suppliers in compliance with contracted terms of payment, including Bucher Vaslin and Bucher Unipektin
•  Process payments validated with General Manager in MoneyCorp (non US currency payment)
IT
•  Act as Administrator of right to access to BVNA ERP (QuickBooks)
•  Manage ERP update with BV IT and local IT service

ACCOUNTS RECEIVABLES (performed by Administrative Coordinator)
•  Create invoices for Service (from FSM import), Equipment and Consumables sales (based on order terms)
•  Receives customers payment and record in Quickbooks
•  Actively follow-up on overdue amounts, especially on progress payments
•  Create and analyze monthly A/R report prior to detailed review with General Manager
•  Create monthly reporting to AWS (wine industry credit monitoring organization
•  Create Fedex charges rebilling to BVSA for BV parts shipped with BVNA Fedex account

COMPLIANCE REPORTING
•  Timely report ESG information as required by BV group
•  Timely report BICS information as required by BV group
•  Act as Compliance Manager in compliance with Bucher Industries compliance policy
•  Monitor BVNA employees Compliance training together with BVSA Compliance Manager

Note : This list of activities is not exhaustive and the employee holding this position may be required to perform additional activities as assigned from time to time by BVNA management based on company requirements.

This position is for a replacement of maternity leave and will run from early October 2025 to August 2026.

SPECIFIC PROFESSIONAL KNOWLEDGE AND SKILLS
Required Knowledge /Education :
Master degree in finance or accounting

Knowledge and experience:
-5 years of accounting and business controlling
-Excel expertise
-Proficiency in MS Office applications at intermediate level or higher
-Proficient at using ERP system for accounting and other business activities (currently QuickBooks)
-Experience in financial reporting and analysis
-Experience in human resource management is ideal but not required (with support from specialized outside counsel)

Skills (social, communication, interpersonal etc.)
-Able to communicate professionally and efficiently with internal and external contacts in english
-Able to work efficiently with BVNA employees as well as other constituents by fostering collaborative environment