About the Role:
As an Accounting Operations Specialist, you’ll play a pivotal role in managing vendor payments while leading the modernization of our accounts payable systems. This role blends traditional AP/AR functions with process improvement and systems automation, offering the right candidate a chance to make a lasting impact on operational efficiency and scalability.

You’ll be responsible for executing day-to-day accounts payable activities, maintaining vendor records, supporting inventory reconciliation, and performing general accounting duties. A key focus of this role is spearheading the transition to an automated, paperless AP workflow, collaborating with stakeholders across departments to streamline and enhance financial operations. This is a key position with growth potential, offering the opportunity to play a vital role in the continued success of NW Wine Company.

Key Responsibilities
•  Lead the automation of accounts payable workflows, from process evaluation through implementation and training
•  Process vendor purchase orders and receipts, code vendor invoices, route for approval, and enter data into QuickBooks
•  Support payment operations: verify and validate invoices, compile supporting documentation, and coordinate payment distribution
•  Invoice wholesale customer for shipments and record AR payments
•  Create grape sales / purchase agreements and forecast grape revenue / expense for the fiscal year, prepare grape purchase / sales invoices
•  Record inventory transactions, including purchase order receipts and associated billings
•  Maintain and organize accounts payable files; assist in transitioning to a digital, paperless filing system
•  Act as liaison between departments and vendors to resolve discrepancies and billing questions
•  Prepare and post journal entries to the general ledger
•  Assist in month-end close and reconciliations
•  Collaborate with internal teams and executives to ensure compliance with accounting policies and procedures
•  Prepare and support standard and specialized financial reports in accordance with GAAP
•  Support special projects and continuous improvement efforts
•  Maintain a high level of accuracy, confidentiality, and organization in all work
•  Provide additional financial and accounting support as needed in a dynamic winegrowing and winemaking organization

Required Qualifications
•  Bachelor’s degree in Accounting, Finance, or related field
•  Proficiency with QuickBooks and Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
•  Solid understanding of accounting principles and terminology
•  Strong mathematical and data entry skills with excellent attention to detail
•  Ability to manage time effectively, prioritize tasks, and meet deadlines in a fast-paced environment
•  Strong written and verbal communication skills

Preferred Qualifications
•  Experience in a manufacturing or inventory-based accounting environment
•  Previous involvement in systems automation or AP process improvement projects
•  Familiarity with digital invoice processing tools or document management systems

Why NW Wine Company?
At NW Wine Company, we believe in teamwork, accountability, and continuous improvement. We work collaboratively to serve our clients and support one another. While each team member has core responsibilities, we value flexibility and a willingness to step up wherever needed to help ensure the success of the company.

Benefits
•  80 hours of Paid Time Off annually with incremental increases
•  10 paid holidays annually
•  Employer-paid Health, Dental, and Vision Insurance
•  Voluntary Life and Disability Insurance
•  Cafeteria Plan (Flexible Spending and Dependent Daycare Accounts)
•  401(k) with company match

To Apply
Submit your resume and a brief cover letter.