Seeking a HR & Payroll Specialist with 3-5 years of experience, a strong understanding of California employment laws, interpersonal & systems skills.

Reporting to the Human Resources Director the HR & Payroll Coordinator performs a variety of administrative and generalist support activities in all HR areas, but primarily responsible for all Payroll and HR Administrative activities.
This opportunity will start as a temporary employee with the opportunity to covert to a permanent employee at a later date.

Payroll/ HRIS
•  Process payroll accurately and on schedule for all employees, ensuring compliance with local laws and company policies.
•  Manage the hourly and salary payroll process for all employees. Time card approval and additions/changes to timecards.
•  Pre-check of payroll reports and final approvals
•  Manage any out of cycle pay requirements and issues as they rise including calculations and timely receipt of final checks for terminating employees
•  Work closely with PR North American payroll team to look at ways to improve and streamline the payroll process and experience
•  Set up new employees in HRIS, salary updates / role changes and terminations

Reporting
•  Manage annual social reporting for all PRW USA employees.
•  Payroll reporting, headcount, starters, terminations report for stakeholders
•  Employee anniversary and birthday reporting as required
•  Monthly reporting for PRW regionally (PTO, Management KPI’s, Sustainability KPI’s)
•  Manage HR reporting requirements for PRW/MMPJ and ensure these are accurate and timely
•  Contribute to various internal and external reports as required
•  All other ad hoc reporting

Digital Engagement
•  Responsible for managing all HR tech platforms to boost employee connection and interaction.
•  Monitor and optimize usage and engagement with digital HR tools and ensure all systems are accurate and kept up to date.
•  Responsible for administration of the following systems: WorkDay, KRONOS, Active Directory, PDK, MyPortal.
•  Back end management of KRONOS and WorkDay: configuration requests to support team and follow through

Recruitment
•  Job postings
•  Interview Coordination
•  Onboarding preparation and coordination of first day; off boarding coordination.
•  Seasonal and part-time recruitment: own entire recruitment process for Harvest and part-time positions. From planning, sourcing, recruiting, onboarding and off boarding.

Recordkeeping
•  Ensure all employee files and documentation is kept maintaining legal compliance, ensuring timely destruction of documents for efficiency
•  Retain training documentation

Additional Responsibilities
•  Provide additional support for employee events as needed including monthly team meetings
•  Ensure excellent customer service to employee questions with regard to HRIS, health benefits, 401k and payroll.
•  Support and manage various HR projects as required

Skills / Qualifications / Experience:
Essential:
•  3-5 years of general HR coursework or equivalent experience and a general understanding of HR and Business Operations
•  Previous payroll experience
•  Ability to work autonomously, displaying initiative, accountability and responsibility
•  Knowledge & understanding of California employment, wage and hours laws
•  Ability to prioritize workload and communicate effectively
•  Very strong system skills including data entry, analytics and reporting
•  Proficient in Microsoft Office applications
•  Strong interpersonal skills
•  Performs work in a systematic and accurate manner
•  Strong sense of urgency and ability to identify and solve problems

Desirable:
•  Undergraduate degree or in process of achieving
•  Previously worked in an operational environment
•  Spanish language skills
•  Experience in a global organization



Special Conditions:
•  Some out of hours work may be required
•  Travel to Pernod Ricard Winemakers USA sites
•  Current driver’s license
•  Work is performed in a typical office environment. Limited demands for movement and lifting.

Pay Transparency: The base pay scale for this position is $32-$37 per hour. These figures represent what we reasonably expect to pay for this position, but the actual compensation offered will depend upon numerous job-related factors, including but not limited to candidate qualifications, skills, experience, education, location, and alignment with market data. The Company reserves the right to modify the range in the future.