Job Title: Office Operations and Accounting Assistant
Position Summary:
We are seeking a proactive and detail-oriented Office Operations and Accounting Assistant to manage the financial and administrative heartbeat of our operations. This versatile role covers AP/AR processing, wholesale invoicing, inventory transfers, and ensuring the office runs seamlessly—from managing communications to coordinating daily tasks. The ideal candidate is organized, resourceful, and team-focused, with the flexibility to step in for events or special projects as needed. If you thrive in a dynamic environment and enjoy wearing many hats, this is the role for you.
Location: On-site at Solvang office
Time Commitment: Full-time, 40 hours per week, Monday through Friday, with flexibility for occasional evening or weekend overtime to provide administrative and hospitality support for events held at our winery, tasting room, or other offsite locations. This is an hourly position.
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Key Responsibilities:
•  Accounts Payable & Receivable: Process vendor invoices, employee reimbursements, customer payments, and reconcile accounts to ensure timely and accurate financial records.
•  Wholesale Invoicing & Orders: Create and send wholesale invoices, place orders through fulfillment system, track order status, and manage wholesale order placement in coordination with management, distributors, and other customers.
•  Inventory Management: Handle inventory transfers between locations and maintain accurate records for tracking product levels and movement.
•  Banking & Expense Management: Prepare and process check and cash deposits and accurately code and enter expenses into accounting software.
•  Communication Management: Screen and respond to phone calls and emails for the main line and general inbox, ensuring professional and timely communication.
•  Office Operations: Maintain and stock office supplies, manage mail (incoming/outgoing), and run local errands as needed to ensure smooth daily operations.
•  Administrative Support: Assist with filing, document organization, and maintaining accurate records for accounting and business operations.
•  Event Support: Act as a swing player to support occasional events, assisting with setup, coordination, or guest service as needed.
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Qualifications:
•  Proven experience as a Bookkeeper, Accounting Clerk, or similar administrative/financial role.
•  Strong knowledge of accounts payable/receivable processes, invoicing, and basic accounting principles.
•  Proficiency with accounting software (e.g., QuickBooks) and Microsoft Office Suite (Excel, Word, Outlook).
•  Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines.
•  Must demonstrate a positive, team-oriented attitude and contribute to a collaborative, supportive workplace culture.
•  Excellent written and verbal communication skills for professional email and phone correspondence.
•  High level of attention to detail and accuracy in data entry and record-keeping.
•  Flexible and willing to assist with occasional events and operational needs.
•  Valid driver’s license and reliable transportation for running errands.
•  High school diploma or equivalent; Associate degree in accounting, finance, or business administration preferred.