Vinattieri 1385, Stag's Leap Wine Cellars, Antinori Napa Valley and Col Solare operate under the ownership of the Antinori family, one of Italy's oldest wine families. Individuals across our organizations share the family's core values: dedication to excellence, respect for heritage, commitment to innovation and to the art of winemaking, and support for people.

Stag's Leap Wine Cellars is one of Napa Valley's most storied estates, celebrated for its role in the 1976 Judgment of Paris. For five decades, the winery has built its reputation on terroir driven cabernet sauvignon and uncompromising quality, guided today by the Antinori family's commitment to long term stewardship and craftsmanship.

Summary of Position:

We are seeking an experienced Accounts Payable Manager, preferably with wine industry experience, to lead the payables function for our family of wine companies: Stag's Leap Wine Cellars, Antinori Napa Valley, Col Solare (Washington) and Vinattieri 1385, our wholesale import company. Reporting to the Controller, the Accounts Payable Manager owns the full procure-to-pay cycle across all entities, from invoice intake and approval through payment, vendor management, controls and month-end reconciliation, and leads the AP team.

This is a high-volume, multi-entity role managed through NetSuite and Fraxion, including foreign-currency payments to international suppliers. The Accounts Payable Manager plays a critical role in ensuring that our payables are current, our cash is used efficiently, and our financial statements are accurate.

Classification: Full-Time/Non-Exempt

Compensation: $40.87-$45.67 per hour

Reports to: Controller

Essential Duties:

Payables Processing
•  Own the end-to-end accounts payable process for all entities, ensuring vendor invoices are received, approved, coded and paid accurately and on time, in accordance with established policies and procedures.

•  Manage the invoice approval workflow in Fraxion and NetSuite, reviewing and correcting department-coded invoices and applying 3-way matching to purchase orders and receipts where applicable.

•  Administer Fraxion: train and support department approvers, maintain approval routing, and resolve integration issues with NetSuite.

•  Plan and execute payment runs (ACH, wire and check), including foreign-currency payments to international suppliers, balancing vendor terms against the company's cash position.

•  Review invoices for correct treatment of freight, import duties, and sales and use tax.

Controls and Vendor Management
•  Maintain the vendor master file, including W-9 collection, verification of banking details, and prevention of duplicate vendors.

•  Enforce payment controls and fraud-prevention practices, including independent verification of vendor bank-account changes, positive pay, and appropriate segregation of duties.

•  Manage vendor relationships, resolving disputes, statement discrepancies and past-due balances so that accounts remain in good standing and workflow is not interrupted.

•  Prepare and file annual Form 1099 reporting for all entities.

Month-End Close and Reporting
•  Manage the accounts payable aging's for all companies and reconcile AP trade and related balance sheet accounts monthly.

•  Provide payables data for cash forecasting and support intercompany activity between entities.

•  Support the annual audit and requests from outside auditors and tax advisors.

Leadership and Process Improvement
•  Supervise, train and review the work of AP staff and temporary help, setting priorities to meet payment and close deadlines.

•  Develop, document and maintain AP policies and procedures.

•  Identify and implement opportunities to improve efficiency and automation in NetSuite and Fraxion.

•  Serve as the primary point of contact for department managers and vendors on payables questions.

Requirements
5+ years of progressive accounts payable experience, including at least 2 years leading or supervising AP work, in a multi-entity ERP environment.
Wine, beverage or consumer products experience strongly preferred.
Bachelor's degree in accounting, finance or a related field preferred, or equivalent experience.
Strong attention to detail with an analytical ability to identify and resolve problems in a timely manner.
Strong organizational skills with the ability to independently follow through on projects.
Able to work as part of a team, managing competing demands and deadlines in a high-volume environment.
Versatility, flexibility, and a willingness to work in an evolving environment with enthusiasm.
Demonstrated ability to lead and interact effectively with management and other departments as well as outside agencies and partners.
Excellent verbal and written English communication skills.
Strong computer skills (Word, advanced Excel). NetSuite experience strongly preferred; experience with AP automation tools such as Fraxion, and with foreign-currency or import vendor payments, a plus.
Working knowledge of internal controls and Form 1099 requirements.


Benefits:

Medical, Dental, and Vision
Supplemental Insurance available
Employer paid Life, AD&D, and STD
401k Plan w/match
Paid Vacation Time
Paid Sick Time
Opportunity for career advancement and continued education

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.