Position Summary
Local Vineyard Management Company is seeking to fill the hybrid position of Human Resource/Office Administrator. We are seeking a meticulous individual to assist in daily office operations-human resources administration, regulatory compliance, and business reporting. This role is responsible for maintaining accurate records, supporting employees and management, tracking critical compliance deadlines, and coordinating with external vendors, clients, and professional advisors across the company’s agricultural and winery operations.
Key Responsibilities
Human Resources & Employee Administration
•  Coordinate recruiting, hiring, onboarding, employee orientation, and separations.
•  Maintain confidential personnel, payroll, training, leave, disciplinary, and employment records.
•  Support employee relations, performance documentation, workplace investigations, and policy administration.
•  Coordinate benefits, leave requests, accommodations, workers’ compensation, and return-to-work documentation.
•  Maintain employee handbooks, required notices, workplace postings, and training records.
Payroll, Timekeeping & Wage Compliance
•  Review timecards, overtime, meal and rest periods, pay rates, sick leave, PTO, reimbursements, and payroll corrections with Payroll Coordinator when necessary.
•  Investigate discrepancies and coordinate timely resolutions with payroll providers and management.
•  Support compliance with applicable California and federal employment requirements, including final-pay and new-hire reporting obligations.
Workplace Safety & Agricultural Compliance
•  Maintain safety programs, incident reports, training records, PPE documentation, and corrective-action records.
•  Coordinate workers’ compensation documentation and required agricultural safety and heat-illness prevention training.
•  Monitor compliance deadlines and promptly escalate serious workplace hazards, injuries, and employee concerns.
Business Operations & Regulatory Compliance
•  Track licenses, permits, certifications, insurance policies, renewals, required filings, and regulatory payments.
•  Coordinate Farm Labor Contractor licensing and training requirements, company vehicle and DMV renewals, Winery TTB compliance and reporting, and other applicable business obligations.
•  Maintain compliance calendars and conduct periodic reviews of HR files, payroll records, training documentation, and regulatory requirements.
•  Coordinate company IT needs, vendor relationships, client communications, and outside professional services.
Bookkeeping & Management Reporting
•  Assist in recording and organizing company purchases, payments, and receipts; help reconcile monthly bank and credit card statements.
•  Help coordinate with bookkeeper all accounts payable and receivables, including client invoicing, payment tracking, and vendor transactions.
•  Assist with weekly payroll taxes and annual business tax preparation on an as needed basis.
•  Maintain familiarity with payroll, winery, and agricultural labor-compliance systems.
•  Prepare and retrieve operational reports, including labor costing, budgets, and other information requested by company owners, clients, and outside vendors.
Executive Assistant Duties
•  Assist owner of the Company with general business and personal administration duties as needed and assigned.
Qualifications
•  Strong organizational, administrative, recordkeeping, and time-management skills.
•  Knowledge of HR administration, payroll coordination, and California employment compliance.
•  Elevated level of discretion when managing confidential employee and business information.
•  Proficiency with office software, spreadsheets, payroll systems, and business recordkeeping programs. (AgStar, QuickBooks, Microsoft Suite)
•  Strong written and verbal communication skills and the ability to coordinate with employees, management, vendors, clients, and professional advisors.
•  Ability to manage multiple priorities, monitor deadlines, identify compliance concerns, and maintain accurate documentation.
•  Experience in agriculture, farm labor compliance, winery operations, or multi-entity business administration is preferred.
•  Bi-Lingual in English and Spanish is a plus, but not necessary.
Work Schedule & Compensation
Employment type, schedule, and compensation will be discussed with qualified candidates. Position currently to be filled as 24-32 hours a week, but full-time employment may be possible depending on candidate qualifications.
Salary Range-$32-$38/hr. Chosen candidates' salary will be dependent on experience.
Vacation
Medical
Location-Job duties to be performed at Company Office in Napa, CA.