Operations & Accounting Coordinator

Napa, CA | Full-Time or Part-Time
In-Office Position
Legacy Barrel Services, LLC

Compensation & Benefits
Hourly Rate: $38.00 – $45.00 per hour (based on experience)
Benefits (Full-Time): Health insurance and paid time off (PTO)

About Us
Legacy Barrel Services supports wineries and distilleries with barrel financing, leaseback programs, and inventory solutions. We are a detail-driven team focused on delivering seamless financial and operational support.

Position Overview
We are seeking a highly organized Operations & Accounting Coordinator to support transaction processing, documentation, delivery tracking, and accounting workflows. This role ensures transactions move efficiently from approval through funding and delivery.

Key Responsibilities
Operations & Order Management: Process and maintain orders, invoices, and records with accuracy.
Documentation & Coordination: Manage DocuSign packages and track documentation.
Vendor & Delivery Coordination: Track deliveries and communication with vendors. Accounting Support: Assist with reconciliations, payments, and funding packages.

Qualifications
•  3+ years in operations, accounting, or transaction coordination
•  Strong attention to detail and accuracy
•  Experience with invoicing and order tracking
•  Proficiency in Excel and CRM systems
•  Basic accounting knowledge

Preferred Experience
Wine, spirits, leasing, or finance industry experience; familiarity with QuickBooks.

What Success Looks Like
Accurate processing, proactive tracking, organized funding files, and strong communication.

Work Arrangement
Part-time or full-time, based on experience and business need