We are seeking an enthusiastic and organized part-time Administrative Assistant to be an important part of our Direct to Consumer (DTC) team in Napa Valley, CA.

Location: Napa Valley, CA (open to remote work but must live within Sonoma and Napa County)
Schedule: Part-time (approximately 15-25 hours per week; flexible)

Position Overview
The Part-Time Administrative Assistant provides essential support to daily operations, helping ensure the business runs smoothly and efficiently. This role is ideal for someone highly organized, detail-oriented, and comfortable working independently in a small, luxury-focused environment.

Key Responsibilities
•  Provide administrative support to DTC management
•  Manage personal and tasting calendars, schedule meetings and appointments
•  Handle email, phone and RedChirp texting communications, and general correspondence professionally and in a timely manner
•  Assist with wine order processing, invoicing, shipping coordination and weekly wine ordering to fulfill tasting needs, order fulfillment and samples
•  Coordinate all travel and wine logistics for events as well as all event paperwork
•  Support wine club administration and customer communications
•  Maintain organized digital and physical filing systems
•  Assist with event, tasting, and special project coordination
•  Ability to assist at wine events when needed
•  Communicate with vendors and service providers as needed
•  Perform light bookkeeping and expense tracking support

Qualifications & Skills
•  4+ years of prior administrative or office support experience preferred
•  Strong organizational and time-management skills
•  Excellent written and verbal communication
•  High attention to detail and accuracy
•  Proficiency with Google Workspace and Microsoft Office
•  Ability to manage confidential information with discretion
•  Self-motivated, reliable, and adaptable
•  Interest in wine, hospitality, or luxury brands a plus
•  Professional, polished, and personable
•  Comfortable multitasking and working independently – must be a self-starter with an entrepreneurial attitude
•  Proactive problem-solver with a positive attitude
•  Service-oriented and detail-driven