Position Summary: The Distribution & AR Administrator is responsible for providing administration support for distribution and AR functions and serves as the main backup to the Order Fulfillment Processer.

Schedule: Alternative Workweek. Mon-Thurs 9-hour days (office). Fri 4-hour day (Home or Office)

Primary Duties and Responsibilities
•  Ensure accurate Contract Bottling and AP customer billing (weekly/monthly) working cross-departmental to coordinate costs for production, pallets, temp labor, bulk storage, wine additions, and freight.
•  Oversee temporary employee request procedure and process weekly invoices and temp labor reporting.
•  Post/Invoice Sales Orders, adding Pallet & Dunnage charges and email customers using Business Central.
•  Audit support, pulling documentation from various resources.
•  Approve and code various invoices.
•  Provide backup order entry for Order fulfillment Processer and check orders for accuracy.
•  Double-checks new item card setup.
•  Participates in annual inventory reconciliation activities.
•  Processes credit memos associated with promotions, programs, samples, displays, POS, etc. to make sure. they are recorded in an accurate and timely fashion.
•  Reconciles, resolves, and cleans up accounts receivable; prepares and distributes collections and aging reports.
•  Processes expense reporting through Concur/Amex.
•  Processes broker and distributor commissions.
•  Actively abide by all HACCP and ISO programs as part of SB compliance.
•  Assist with other distribution and Finance responsibilities as requested and perform special assignments and other duties as required.

Education/Experience/Skills/Attributes:
•  Associates degree in related field or equivalent work experience
•  3+ years of winery experience preferred.
•  Proficient in Microsoft Word, Excel, and Outlook.
•  Business Central and Continia experience a plus.
•  Ability to handle a demanding workload, tight deadlines, and manage multiple priorities at once while maintaining productivity and composure under pressure.
•  Strong problem solving and communication skills.

Requirements:
•  Requires ability to use up to 50 pounds of force occasionally and/or up to 40 pounds of force frequently.
•  Requires ability to walk, stand and sit, sometimes for prolonged periods of time.
•  Requires ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all applicable laws; must provide proof of liability insurance and must be eligible to be insured under SB’s insurance policy.

ABOUT THE COMPANY
We’re looking for passionate, driven individuals to join our dynamic and fast-paced team. Sonoma Bespoke is a rapidly growing company built on a partnership with over 120 years of combined wine industry expertise. We're leading the way in custom bottling and production, with cutting-edge solutions for wineries of all sizes. Based at Steelbird Cellars, a state-of-the-art facility in the heart of Napa Valley, we provide a one-stop shop for wine brand development, offering creative and efficient services to retailers, distributors, and wineries alike. Our commitment to quality and innovation has made us one of the fastest-growing custom production names in the industry.

BENEFITS
Competitive salary, medical, dental, vision, Life & Disability, 401K match, paid time off (PTO), paid holidays, and wine discounts.

EEO STATEMENT
Sonoma Bespoke provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.