Role Summary
Manager-level role accountable for accurate payroll and benefits administration, regulatory compliance, and disciplined execution in a multi-department, multi-entity environment. Requires ownership of outcomes, strong technical fundamentals, and consistent follow-through.
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Core Responsibilities
Payroll Management
•  Manage full-cycle payroll for hourly and salaried employees
•  Maintain accurate setup of pay codes, earnings, deductions, taxes, garnishments, and benefit integrations
•  Audit payroll prior to each processing and resolve discrepancies
•  Ensure compliance with California wage/hour laws, meal/rest requirements, overtime, and final pay rules
•  Reconcile payroll registers to general ledger and support month-end close
•  Manage year-end processes including W-2s, audits, and reconciliations
Benefits Administration
•  Manage benefit enrollments, life events, terminations, COBRA, and eligibility
•  Reconcile carrier invoices against payroll deductions
•  Coordinate with brokers and vendors to resolve discrepancies
•  Maintain accurate benefit configurations within payroll/HRIS systems
•  Execute annual open enrollment with accuracy and timeliness
Compliance & Controls
•  Maintain compliance with federal, state, and local payroll regulations
•  Follow and enforce internal controls related to payroll processing
•  Maintain documentation and audit trails
•  Identify process gaps and implement corrections
Systems & Process
•  Operate within modern payroll and HRIS platforms
•  Maintain data integrity across payroll, benefits, and accounting systems
•  Develop and maintain SOPs for payroll and benefits processes
•  Reduce manual work and improve efficiency where appropriate
Professional Standards
•  Handle sensitive information with discretion
•  Communicate issues clearly and early
•  Accept accountability and correct errors without deflection
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Required Experience & Capability
•  4–6 years of payroll and/or benefits administration experience
•  Strong working knowledge of California payroll law
•  Experience supporting both hourly and salaried populations
•  Demonstrated attention to detail and reconciliation capability
•  Experience with systems such as Paylocity, ADP, Paycom, UKG, or similar
•  Solid Excel skills
•  Consistent reliability and follow-through