Office Administrator – Dalla Valle Vineyards

Oakville, Napa Valley

Dalla Valle Vineyards is seeking a highly organized, proactive, and positive Office Administrator to join our small, dynamic team. This role is central to the smooth operation of our estate and requires someone who thrives in a collaborative environment, maintains a high standard of professionalism, and brings both precision and warmth to their work.

Key Responsibilities

Oversee daily administrative operations of the office, ensuring an efficient and welcoming environment
Support compliance functions including licensing, reporting, record-keeping, and coordination with regulatory bodies
Assist with shipping and inventory documentation as needed
Manage calendars, scheduling, and general correspondence for team members
Interface professionally with distributors, vendors, Mailing List members and guests
Support special events, tastings, or seasonal projects where required
Collaborate closely with the winemaking, vineyard, and sales teams to ensure seamless communication across departments
Qualifications

Prior experience in compliance within the wine industry or a similarly regulated environment (required)
Strong organizational skills and high attention to detail
Excellent communication and interpersonal skills
A positive, team-oriented attitude and willingness to jump in wherever needed
Ability to manage multiple tasks and deadlines with professionalism and discretion
Proficiency in standard office software (Microsoft Office, Mailchimp, Quickbooks; experience with wine industry systems a plus)
What We’re Looking For

You are someone who leads with positivity, communicates clearly, and values the family-run nature of our estate. You enjoy being a central hub of support and take pride in maintaining accuracy and order. You’re collaborative, reliable, and energized by contributing to a thoughtful, quality-driven environment.