Job Summary:
The HR/Office Administrator plays a critical role in supporting the day-to-day operations of the office, with a strong focus on assisting HR functions and promoting an efficient, employee-friendly workplace. This position oversees administrative workflows, facilities support, office supply management, event coordination, and acts as a liaison between departments. A key contributor to the company culture, the HR/Office also supports employee onboarding, benefits, and engagement initiatives in collaboration with the HR Manager.

Supervisory Responsibilities:
•  None

Duties/Responsibilities:
Human Resources & Employee Support:
•  Assist vineyard admin with onboarding and offboarding processes.
•  Maintain and update employee records, safety training logs, and compliance documents.
•  Coordinate employee trainings with brokers/trainers.
•  Reconcile monthly benefit-related invoices.
•  Coordinate employee birthday and anniversary cards/gifts.
•  Facilitate employee wine allocations during holiday gifting seasons.
•  Manage new hire welcome program and employee apparel program.
Administrative & Executive Support:
•  Maintain and update the company-wide calendar and coordinate communications around events and meetings.
•  Gather and distribute weekly executive meeting minutes and cash position to the Board.
•  Manage the General Manager's daily calendar and provide scheduling support to other executives as needed.
•  Maintain login credentials for various industry subscriptions and company systems.
Office & Facility Management:
•  Manage & order all office supplies and equipment; coordinate maintenance as needed.
•  Handle company FedEx/UPS shipments and manage shipping logistics.
•  Maintain food and beverage supplies, especially for executive visits.
•  Coordinate with vendors for facility support including first aid kits and office maintenance.
•  Oversee town runs, mail sort, and interoffice mail distribution.
Company Culture & Events:
•  Assist in planning and executing recurring internal events (e.g. Birthdays, Anniversaries, etc.).
•  Maintain and distribute employee holiday gifts (gift cards and wine).
•  Coordinate donation requests, maintain communication and track receipts.
•  Manage marketing inventory (logo merchandise) and promotional items.

Recordkeeping & Inventory Oversight:
•  Approve and track administrative invoices related to office and HR functions.
•  Track and maintain historical wine label inventory.
•  Oversee wine inventory stored onsite at the winery.
•  Add and update wine reviews and industry scores in relevant databases.
•  Maintain driver list and insurance records.
Compliance & Communication:
•  Update legal labor law postings across all locations.
•  Update company-wide events and communicate important dates to staff.
•  Order and manage employee business cards.
•  Support updates to company landlines and directory.

Required Skills/Abilities:
•  Excellent interpersonal and customer service skills.
•  Excellent verbal and written communication skills.
•  High level of professionalism and attention to detail.
•  Expertise in building, nurturing, and maintaining long-term clients.
•  Ability to work in a fast-paced environment while maintaining poise and excellent service standards.
•  Team player with a positive and collaborative attitude.
Education and Experience:
•  3+ years in office management, administrative support, or HR coordination.
•  Experience in a wine industry or agricultural environment preferred.
•  Strong organizational and communication skills.
•  Proficient in Microsoft Office, and collaboration tools, AMS preferred.
•  Ability to manage multiple priorities with attention to detail and confidentiality.
•  Positive attitude and strong interpersonal skills to foster a welcoming and supportive office environment.
Physical Requirements:
•  Ability to sit for extended periods while working on a computer or phone.
•  Proficient in typing and data entry with frequent use of a keyboard.
•  Ability to lift and carry office up to 20-25 lbs occasionally.
•  Ability to reach, bend, and twist for filing, organizing documents, or accessing office supplies.
•  Clear verbal communication for phone calls and in-person meetings.