Accounting Associate

Reports To: Controller

Job Summary

Harv 81 USA is looking for a detail-oriented Accounting Associate to help keep our customer accounts accurate, current, and well managed. Reporting to the Controller, you will own the full Accounts Receivable cycle, from invoicing and cash application through collections and reconciliation, while also supporting Accounts Payable, General Ledger, and the month-end close. This role is a great fit for an experienced accounting professional who enjoys working independently, partners well with Sales and Customer Service, and takes pride in accurate work backed by strong internal controls.

Key Responsibilities
•  Manage the full Accounts Receivable cycle, including preparing and sending customer invoices, applying and posting payments, and reconciling customer accounts.
•  Monitor the AR aging report and proactively follow up with customers on past-due balances to ensure timely collections.
•  Investigate and resolve payment discrepancies and short payments, working with Sales and Customer Service to settle billing issues quickly and maintain strong customer relationships.
•  Review and process credit applications for new customers through the NUVO platform.
•  Prepare and distribute regular AR reports for management, highlighting collection status and outstanding balances.
•  Record posted banking transactions in the bank activity spreadsheet.
•  Support Accounts Payable functions as needed.
•  Assist with monthly reconciliations of key balance sheet accounts and take part in the month-end and year-end close.
•  Support the annual fiscal year audit, with a focus on AR documentation and customer confirmations.
•  Research and respond to accounting inquiries from customers, vendors, and suppliers.
•  Strengthen internal controls by recommending and documenting AR policies and procedures.
•  Participate in Corrective Action and Non-Conformance reviews as needed.
•  Support management with additional accounting projects and other duties as assigned.

Knowledge, Skills, and Experience

Required
•  3-5 years of full-cycle Accounts Receivable experience, along with experience in Accounts Payable and general accounting.
•  Solid understanding of accounting principles, practices, and procedures, including month-end close and account reconciliations.
•  Experience with ERP and CRM software systems.
•  Proficiency in Microsoft Office, with intermediate to advanced Excel skills (e.g., VLOOKUP/XLOOKUP, pivot tables).
•  Strong analytical and problem-solving skills, with a sharp eye for detail and accuracy.
•  Excellent written and verbal communication skills.
•  Strong organizational and time management skills, with the ability to prioritize competing deadlines and work independently.
•  Strong math skills and a high level of accuracy.
•  Ability to handle confidential information with discretion and professionalism.

Preferred
•  College degree in Accounting, Finance or related major.
•  Experience with Microsoft Dynamics 365 Business Central (BC365).
•  Experience with NUVO or a similar credit application platform.
•  Working knowledge of foreign currency transactions and exchange rate calculations.
•  Experience working with international customers and suppliers.
•  Experience supporting year-end audits, including AR documentation and customer confirmations.
•  Experience in a manufacturing or distribution environment.
•  Familiarity with lean manufacturing principles and with writing and following standard work instructions and SOPs.

Physical Demands
•  Ability to sit for long periods of time and work at a computer workstation
•  Prolonged computer use, including repetitive keyboard and mouse work and close visual focus on screens and documents.
•  Occasionally lift and carry up to 25 lbs (e.g., files, record boxes, office supplies).
•  Occasionally walk through warehouse and production areas, following all PPE and safety requirements.
•  Work is performed on-site in an office within a manufacturing facility, with occasional exposure to warehouse noise and temperature changes.
•  Ability and willingness to work longer than normal business hours.
•  Comply with GMP/Food Safety rules, regulations, policies, procedures that apply to Harv 81 USA