Gold Ridge Organic Farms is located 50 miles northwest of San Francisco in the rolling hills of West Sebastopol in Sonoma County, California. We farm 88 acres of organic apples, olives, and citrus. Our 70-acre olive orchard boasts a diverse selection of Italian, Spanish, and French cultivars. Our award-winning estate-grown olive oils are all milled on-site within hours of harvest for the highest medicinal quality, maximum freshness, and best flavors. Our citrus olive oils are co-milled with estate and locally grown organic fruit. 16 acres of apple varieties, including Honeycrisp, Fuji, and Pink Pearl, dot the hills of the farm, interspersed with an array of over 70 varieties of beloved heirloom apples and pears. Our commitment to preserving these antique apple varieties serves as a treasured link to the past and ensures their enjoyment by future generations. Some apples are destined for apple cider, apple sauce, and our own proprietary line of apple cider vinegars and syrups.


The Bilingual Administrative Assistant will offer back-of-the-house, general administrative and operations support and act as a key liaison between Agricultural, Production, Office, and Hospitality Teams.


Key Responsibilities:

Support the Administrative Manager, Payroll & HR Administrator, and Accounts Payable / Accounts Receivable Administrator, Production Manager, and Marketing & Sales Manager with general administrative duties including but not limited to:
-Providing exemplary customer service, answers phones, takes messages
-Takes, processes, follows up on orders; packs and ships as needed
-Creates and maintains paper and electronic files; moving to electronic as able
-Assist with compliance regarding Organic Certifications via OTCO (Oregon Tilth Certified Organics) including any paperwork, renewals, and annual inspections
-Payroll support
-Accounts Receivable support
-Accounts Payable support
-Tracking sales data (creates spreadsheets)
-HR support including new hire on-boarding, processing, filing and follow-ups

Bilingual (Spanish/English) liaison between Agricultural, Production, Office, and Hospitality Teams, including:
-Facilitating trainings
-HR meetings
-Written translations of documents
-Maintaining inventory, production logs & compliance paperwork

Assist the Custom Milling Coordinator with seasonal (esp. October-January) harvest duties:
-Scheduling custom olive milling olive drop off appointments and olive oil pickups
-Assisting clients with contracts and compliance paperwork
-Invoicing and managing payments for services
-Maintaining paper and digital files

Coordinate and support activities involved in the implementation and set up of events

Special projects and other duties and responsibilities as needed and/or assigned



Qualifications:
-Bilingual English/Spanish essential
-Minimum 1 year experience in administrative role
-BA in business, sales, HR, or similar; or equivalent relevant experience
-Highly organized and efficient; excellent time management and organization skills
-Detail oriented; ability to prioritize, efficiency with process, and attention to detail and accuracy of work
-Excellent oral and written communication skills
-Ability to maintain confidentiality and ethical handling of sensitive information
-Ability to work both independently and with a team
-Versality, flexibility and ability to adapt in an evolving work environment with enthusiasm
-Must have a valid driver’s license and clean driving record; must be insurable under GROFs insurance


Desired Skills
-Intermediate skills in MS Office (Excel, Outlook, Word, PowerPoint) and Google Docs
-Experience with Mac OSX
-Ability to operate front end and back end of POS and e-commerce systems such as Square or Shopify
-Intermediate math skills
-Ability to engage with the public and staff in personable, approachable manner
-Experience with HR & labor law compliance
-Experience with and/or passion for organic farming, gourmet foods and organic products


Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
-Ability to work in a standard office setting and to use standard office equipment, including a computer, and to travel and attend events at various sites
-Strength to lift and carry materials weighing up to 25 pounds
-Position includes extensive standing and walking, and considerable bending
-Ability to work a flexible schedule including occasional weekends



The physical requirements listed are representative of those that must be met by an employee to successfully perform the essential duties and key responsibilities of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties and key responsibilities.


Pay: $26-$33 per hour DOE. Full-Time, Non-Exempt
Reports to : Administrative Manager
Schedule: Monday-Friday; with availability to work occasional Saturdays; harvest time may include increased hours

Gold Ridge Organic Farms is an equal opportunity employer and makes employment decisions on the basis of merit. We provide equal employment opportunities for all applicants and employees. We do not unlawfully discriminate on the basis of race, color, religion, sex, national origin, ancestry, age, medical condition, disability, marital status, sexual orientation, or any other legally protected criteria, or any other consideration made unlawful by federal, state, or local laws. We also prohibit unlawful discrimination based on the perception that anyone has any of those character