Northwest Wine Company, a leading winemaking facility in the Pacific Northwest, is seeking a highly organized and detail-oriented Sales Operations & Office Coordinator to join our team. This role supports daily sales operations, order management, inventory coordination, and front office functions.

This is a great opportunity for someone who thrives in a fast-paced environment, enjoys variety in their day, and wants to grow within the wine industry.

Key Responsibilities

Sales Operations & Order Management
- Manage daily order communication and ensure timely order processing
- Coordinate with internal teams and partners to submit and fulfill orders accurately
- Organize and track outbound shipments from the winery
- Assist with sample shipment coordination for sales team and leadership
- Track weekly sales and prepare summary reports for management

Inventory & Systems Coordination
- Manage order system access and assist with item setup
- Partner with operations and accounting to resolve inventory discrepancies
- Support inventory tracking and reporting processes
- Assist with periodic inventory counts and reconciliations

Front Office & Administrative Support
- Act as a key point of contact for incoming calls, emails, and visitors
- Coordinate office logistics including mail, packages, and supplies
- Assist with client visits, meetings, and on-site coordination
- Maintain organized customer and operational records
-Take on additional tasks and responsibilities as needed to support the team and evolving business needs.

Qualifications
- Bachelor’s degree preferred (or equivalent experience)
- 1–3 years of experience in operations, sales support, admin, or similar role (wine industry a plus)
- Strong organizational skills with high attention to detail
- Ability to manage multiple priorities and meet deadlines
- Excellent communication skills (written and verbal)
- Self-starter with a proactive and team-oriented mindset

Technical Skills
- Proficiency in Microsoft Office (especially Excel)
- Experience with QuickBooks or similar accounting systems preferred
- Familiarity with order management or inventory systems is a plus

What We’re Looking For
- Positive, team-first attitude
- Comfortable in a fast-moving, evolving environment
- Willingness to jump in wherever needed to support the business
- Interest in the wine industry and learning across departments

About Northwest Wine Company
Northwest Wine Company is a full-service winemaking facility with vineyard operations, production, distribution, and a tasting room. We pride ourselves on collaboration, innovation, and delivering exceptional service to our partners and customers.

What We Offer
•  80 hours of Paid Time Off annually, with incremental increases
•  10 paid holidays each year
•  Employer-paid Health, Dental, and Vision Insurance
•  Voluntary Life and Disability Insurance
•  Flexible Spending and Dependent Care Accounts
•  401(k) with company match