The Donum Estate is renowned for its commitment to excellence in the cultivation of premier vineyards and the production of premium wines, deeply rooted in sustainability and respect for nature and community. Located in the picturesque Sonoma County, The Donum Estate seeks to enhance its legacy through innovative practices, while fostering a culture of respect, teamwork, and continuous improvement.

Position Overview:

The Donum Estate is currently seeking a dynamic and experienced Executive Assistant to CEO to join our team. Reporting directly to the CEO, this critical role is responsible for providing high-level administrative, operational, and strategic support in a fast-paced winery environment. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities while serving as a key liaison between the CEO, internal teams, and external partners.

Essential Duties & Responsibilities
To perform this job successfully, an individual must be able to perform satisfactorily each duty described above. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Executive Support
•  Manage complex calendars, scheduling internal and external meetings, VIP visits, and travel logistics.
•  Prepare agendas, briefing materials, and presentations for meetings, board sessions, and industry events.
•  Act as a gatekeeper and liaison between the CEO and internal/external stakeholders
•  Handle confidential information with a high level of discretion and professionalism
•  Draft correspondence and email responses in the CEO’s voice, applying established tone and formatting standards
•  Assist in preparing weekly business updates and briefings

Operational & Strategic Coordination
•  Support execution of key initiatives and special projects across departments (e.g., operations, sales, marketing, hospitality)
•  Track deadlines, deliverables, and follow-ups to ensure organizational alignment.
•  Maintain working trackers for the CEO’s major strategic initiatives and surface issues and milestones proactively
•  Coordinate with ownership’s household support on scheduling and logistics when CEO activities cross into owner-hosted events or travel.
•  Assist with preparation for strategic planning meetings, leadership meetings, and press communications.

Event & Travel Management
•  Plan and coordinate executive travel, including domestic and international winery visits, trade shows, and tastings
•  Assist in hosting VIP guests, investors, and partners at the winery
•  Support logistics for company events, leadership meetings, and offsite meetings.

Administrative Functions
•  Maintain organized filing systems (digital and physical)
•  Provide general administrative support as needed

Required Education and/or Experience
•  Minimum 5-7 years’ experience in a combined executive support and/or private household management role.

Required Knowledge, Skills, & Abilities
•  Senior-level executive assistant experience supporting the CEO in hospitality, luxury, wine, and/or arts.
•  Meticulous attention to detail, high discretion, and extremely organized.
•  Strong calendar, inbox, and travel management- comfortable with complex international logistics.
•  Proactive planning, critical thinking, and problem-solving skills.
•  Exceptional active listening, verbal, and written communication skills.
•  Able to interface confidently with ownership, board-level contacts, museums, press, and collectors.
•  Demonstrates excellent customer service and patience.
•  Flexible, responsive, and able to travel or set up meetings when necessary.
•  Must possess a friendly, professional demeanor and appearance.
•  Discretion and professionalism in handling confidential information.
•  Fluency with Google Workspace, Superhuman or comparable email tools, and common CRM/project management platforms; comfortable adopting new tools quickly.
•  Valid driver’s license is required.
•  Mandarin language skills are a plus, but not required.
•  Ability to work flexible hours, including occasional evenings and weekends

Benefits:
Competitive salary.
•  401(k) with matching.
•  Comprehensive medical, dental, and vision insurance.
•  Voluntary Life and AD&D, Long-Term Disability.
•  Health savings account and Dependent Care spending account.
•  Employee discounts.
•  Generous paid time off, tuition reimbursement, and scholarships for dependents.

Schedule:
•  Monday- Friday; Weekends and holidays required- may vary.

Work Location:
•  On-site at The Donum Estate, Sonoma, CA
•  (if travel) state travel if necessary

Salary Range:
•  $90,000 to $130,000 plus bonus potential

The Donum Estate is an equal opportunity employer committed to diversity and inclusion in the workplace. We welcome applicants from all backgrounds and believe in the power of diversity to enhance our community, culture, and the wines we produce.
Pay Transparency Disclosure: The base pay range offered for this position. These figures represent what we reasonably expect to pay for this position, but the actual compensation offered will depend upon numerous job-related factors, including but not limited to candidate qualifications, skills, experience, education, location, and alignment with market data. The Donum Estate reserves the right to modify the range in the future.
For more information about The Donum Estate, please visit our website www.thedonumestate.com