Women-owned wine and spirits company seeking a talented, dedicated, and reliable inventory and accounting assistant to join our growing company. Your main responsibilities will be to monitor and reconcile inventory and invoice discrepancies, item management, reporting, and data cleanup. Preference given to candidates with Quickbooks, distribution, and/or wine industry experience.

Duties:
Create new item SKU’s and audit existing ones to ensure all fields are accurate and up to date
Manage the life cycle of items from new release to sell outs, and notify the sales team accordingly
Sync invoices to Quickbooks and reconcile any variances
Enter inbound freight bills in Quickbooks and track costs by case
Contact suppliers to gather missing information and sales tools
Perform monthly analysis of supplier bill-backs; run reports including breakdown of fees and charges, enter into Quickbooks and issue bill-backs to suppliers
Manage new Fintech customer account creation
Continuously work to improve processes related to inventory movement and system integration with a third party warehouse
Assist with projects and cross-train with accounts receivable and operations teams for extra coverage when needed

Abilities:
An analytical mind with strong attention to detail
Problem solver
Impeccable organization and time management skills
Excellent written and verbal communication
Comfortable in both a team setting and working alone, setting your own deadlines when needed
Multi-tasker: comfortable with a large and varied to-do list

Qualifications:
2+ years experience in administration
Advanced Excel skills required
Advanced Quickbooks proficiency preferred
Experience in GSuite, Asana, Freshdesk, and Vinosmith preferred
A love for wine, spirits, and office dogs!
Availability to work in person in Petaluma M-F 9AM - 5:30 PM

Benefits:
401(k)
Dental insurance
Disability insurance
Health insurance
Life insurance
Paid sick time
Paid time off
Vision insurance

Work Location: In person