SPECIAL EVENTS COORDINATOR

Seeking a Special Events Coordinator to join a friendly team at our family-owned Russian River Valley winery. The role will assist with marketing, planning and execution of property events. The ideal candidate brings personality, experience, organizational skills and attention detail to deliver seamless execution and elevated guest experience.


KEY RESPONSIBILITIES:

•  Conceptualize and execute events that maintain high aesthetic and hospitality standards.
•  Coordinate all event details with clients, winery staff, third party vendors and guests.
•  Plan event programming, property schematics and event timelines.
•  Manage event support staff.
•  Coordinate with culinary vendors to ensure food service is executed professionally.
•  logistics, timelines, and budgets Maintain basic P&L worksheets for major events to ensure visibility of expenditures.
•  Ensure that all service staff are performing at the highest standards established.
•  Execute sales through POS system.
•  Maintain a professional image while providing fine hospitality service for guests.
•  Maintain and synchronize calendars in Outlook and hospitality reservations software
•  Place and maintain updates for rental orders applying to large events. Schedule and communicate delivery and pick up times.
•  Work closely and maintain relationships and finalize details with caterers, janitorial and other vendors for large events.
•  Assist with special events projects-printing, mailing, signage for events.
•  Perform other duties and administrative tasks as assigned.

QUALIFICATIONS:

•  3-5 years’ experience in wine hospitality, brand marketing, or events management
•  Knowledge of proper service standards, catering, food service and table settings.
•  Basic understanding of elegant décor and presentation.
•  Basic knowledge of computers including Microsoft Office applications and reservation software.
•  Must be available to work a flexible schedule including nights, weekends and holidays.
•  Must be at least 21 years of age and possess a valid driver’s license.
•  Must be organized, with exemplary attention to detail.
•  Ability to make decisions that are best for the organization as a whole.
•  Ability to interact positively with diverse individuals.
•  Ability to provide a high level of customer service.
•  Professional appearance and demeanor.
•  Highly organized, self-directed, and comfortable managing multiple priorities
•  Working knowledge in Adobe Suite, email marketing platforms, and POS/CRM systems.

PHYSICAL/MENTAL REQUIREMENTS:

While performing the duties of this job, the employee is frequently required to do the following:

•  Stand for 6-8 hours.
•  Lift and carry a case of wine (approximately 41 lbs.).
•  Repeatedly lift and carry furniture and equipment (up to 50 lbs.).
•  Must be able to sit for extended periods as required by job duties
•  Must be able to bend, squat, climb, push, stoop and crouch repeatedly

COMPENSATION:

DOE, with potential for sales incentives or event commissions.