About Us:
At NW Wine Company, we believe our people are the heart of everything we do. As a leading winemaking facility in the Northwest, with vineyard operations, wine production, distribution, and a tasting room, our commitment to quality extends from vine to bottle—and it all starts with a dedicated team.

We’re currently seeking a Payroll & People Operations Coordinator to join our Human Resources and Accounting team. This role is integral to both day-to-day and long-term operations, offering an opportunity for a detail-oriented, proactive professional who values confidentiality, thrives in a fast-paced environment, and enjoys supporting team success.

Core Responsibilities:

Payroll & Timekeeping
•  Process bi-monthly payroll for 2 Entities (45-50 employees with 75+ during harvest)
•  Prepare and audit timecards for manager approval
•  Maintain and update hour tracking charts
•  Enter and maintain employee payroll data in QuickBooks and time tracking software
•  Process all payroll-related accounts payable invoices

Payroll Liabilities & Reporting
•  Calculate and remit payroll tax liabilities:
o Federal and State taxes
o Cafeteria Plan contributions
o Child support and wage garnishments (as applicable)
o 401(k) contributions
•  File and pay quarterly payroll tax reports including:
o Federal 941
o Oregon OQ
o Oregon Paid Family Medical Leave
•  File and pay monthly Workers' Compensation reports
•  Prepare payroll-related journal entries and allocations for month-end close

Commissions & PTO
•  Calculate monthly commission reports for sales and tasting room employees
•  Track and process all time off requests
•  Maintain a shared PTO calendar for company-wide visibility

Benefits Administration
•  Reconcile and pay monthly benefit premiums for:
o Medical
o Dental and Vision
o Life and Disability Insurance

New Hire
•  Enter new hires in Quickbooks
•  Assemble new hire packets and assist with onboarding paperwork

Accounting Support & Month-End Close
•  Enter monthly production journal entries and commission accruals
•  Reclassify payroll costs across departments
•  Track and process payroll allocations for Vineyard labor
•  Enter and reconcile monthly and quarterly state excise and sales tax reports
•  Manage monthly billbacks

Other Responsibilities
•  Review daily Sales Orders (SOs) for accuracy in OWS
•  Assist in reviewing and processing FLC (Farm Labor Contractor) invoices during harvest
•  Check weigh tags daily for accuracy and reconcile with FLC and Vintrace data
•  Other special projects as needed

Requirements
•  Proficient in QuickBooks Payroll, and Microsoft Office
•  Experience with high-volume payroll, accounting, or HR administration
•  Excellent organizational, written, and verbal communication skills
•  Strong problem-solving ability; able to work well under pressure and meet deadlines
•  Highly detail-oriented and confidential

Preferred Qualifications
•  3–5 years of payroll processing experience
•  Degree in Accounting, Business, or a related field
•  Wine industry experience is a plus

What We Offer
•  80 hours of Paid Time Off annually, with incremental increases
•  10 paid holidays each year
•  Employer-paid Health, Dental, and Vision Insurance
•  Voluntary Life and Disability Insurance
•  Flexible Spending and Dependent Care Accounts
•  401(k) with company match

At NW Wine Company, we work as a team to provide exceptional service and results. While each employee has defined responsibilities, we value flexibility and a collaborative mindset—everyone contributes wherever needed to help the company thrive.