Position Summary
The Controller is responsible for overseeing all accounting operations at Vineyard Professional Services (VPS). They are to ensure the accuracy and integrity of financial reporting, accounts payable and receivables for both Vineyard Professional Services and our vineyard clients. The Controller processes payroll each week. This role provides strategic financial leadership, supports management decision-making, and ensures compliance with all applicable laws, regulations, and accounting standards. As a service based business, attending to our clients’ needs in a professional and timely manner is a high priority. The Controller is ultimately accountable to the owner and President of Vineyard Professional Services. They report to the Chief Operating Officer.

Core Responsibilities
- Oversee day-to-day accounting operations, including general ledger, accounts payable, and accounts receivable for VPS and all clients
- Prepare AP reports and create checks biweekly for VPS and clients
- Manage the VPS and client QuickBooks accounts
- Manage bank accounts for VPS and all clients, including:
- Daily monitoring of balances, cash flow, and working capital
- Receive and track client funding payments
- Oversee monthly statement reconciliations
- Act on behalf of VPS as the primary contact to the bank
- Deposit incoming checks for VPS and clients
- Execute on all Payroll requirements: Process payroll on a weekly basis, including reviewing timesheets, creation of paychecks and paying all payroll liabilities
- Prepare federal and state quarterly and yearly payroll reports
- Prepare and distribute W2s
- Track employee time off and sick allowances; update time off calendar
- Prepare monthly audits for Worker’s Compensation Insurance
- Work with HR to enforce wage and hour laws
- Collaborate with the COO to prepare and send out monthly budget vs actual reports and funding requests to all clients
- Create standard reports and ad hoc reports for VPS and client tax accounting
- Prepare and distribute annual 1099s
- Create a weekly, internal metrics report for management
- Invoice clients for labor and equipment on a weekly basis
- Advise company executives on improvements to the accounting process
- Oversee office maintenance, coordinating repair persons, the building owner and cleaning staff as needed
- General office work, including but not limited to answering phones, maintaining files, and office organization as needed


Education & Experience
- Bachelor’s degree in Accounting, Business, Finance, or a related field
- CPA or CMA certification preferred
- Minimum 5 years of payroll, progressive accounting or finance experience
- Preferred experience in management

Skills & Competencies
- Knowledge of GAAP and financial reporting principles
- Strong knowledge of payroll laws, wage and order laws, and payroll tax liabilities
- Advanced proficiency in QuickBooks; strong Excel and Google Suite skills required
- Excellent analytical, organizational, and problem-solving abilities
- High level of integrity, accuracy, and attention to detail
- Effective communication skills, with the ability to present financial information clearly

Role Expectation
The controller hired should be sufficiently competent in accounting and payroll to be able to execute on these responsibilities with only internal operational training required
The hired person is expected to act in accordance to the VPS Values and provide a high level of customer service to our clients

Working Conditions
Office-based or hybrid environment, depending on organizational needs
Requires sitting at a desk, utilizing a computer for the entirety of the shift
Periodic extended hours may be required during month-end, year-end, or audit periods

Compensation
Competitive salary commensurate with experience
Benefits package may include health insurance, retirement plan, paid time off, and professional development support