Job Title: Executive Administrator, reports to President/Winemaker

About Us:
Bouchaine Vineyards, established in the 1880s, is the oldest continuously operating winery in Carneros and a leader in sustainable, estate-grown wines. Our family owned, 100-acre Napa Valley property produces over 20 wines known for their balance of Burgundian elegance, California energy, and Carneros terroir. With a commitment to quality and a passion for excellence, Bouchaine Vineyards has garnered a loyal customer base. We are now seeking a dynamic and experienced Executive Administrator to join our team.

Position Summary:
The Executive Administrator serves as the operational backbone supporting Bouchaine’s President and management team. This dynamic role blends administrative excellence, office management, project coordination, and organizational know-how with a hospitality mindset to ensure smooth business operations in a fast-paced, hands-on environment. Ideal candidates enjoy wearing multiple hats and take pride in elevating organizational efficiency and excellence.

Key Responsibilities:
Executive Support
•  Manage calendars, meetings, appointments, and travel logistics
•  Support management communications to include meeting materials and datasets
•  Draft correspondence and handle confidential information with discretion
•  Assist with special projects, follow-ups, and strategic initiatives

Office & Business Operations
•  Serve as primary point of contact for office vendors, IT, and professional services
•  Maintain business records, licenses, compliance documentation, and filing systems
•  Support expense reports, and light bookkeeping tasks
•  Order office supplies, monitor equipment, and ensure a well-organized workspace

HR & People Coordination
•  Assist with scheduling for recruiting, onboarding, and training coordination
•  Support HR policy administration
•  Coordinate internal communications, staff meetings, and team events

Hospitality & Customer Contact
•  Provide occasional support to tasting room/front-of-house when needed
•  Assist with wine club phone queries, reservations, and customer requests
•  Help with events coordination and logistics, especially VIP visits

Marketing & Communication Support
•  Assist with social media scheduling, website updates, and digital assets
•  Maintain mailing lists, CRM data entry, and newsletter preparation
•  Coordinate printing needs, collateral, and vendor communication
•  Liaise with external partners (industry associations, tourism groups, service vendors).

Required Qualifications
•  3+ years in administrative support or operations, ideally in wine or hospitality
•  Exceptional organizational abilities with strong attention to detail
•  Proficiency with Microsoft Office
•  Strong written and verbal communication skills
•  Ability to handle sensitive information with undisputed integrity
•  Comfortable multitasking and adapting in a fast-paced small-business environment
•  Customer service experience

Work Environment
•  On-site at the winery, typically early shift (8 am start)
•  Ability to occasionally assist with evening or weekend events
•  Must be able to lift up to 30 lbs. (because sometimes wine needs a hero)

What We Offer:
•  Competitive compensation based on experience
•  A collaborative, passionate team in a stunning wine-country setting
•  Growth opportunities as our winery evolves
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Target Compensation: $28/hr - $32/hr doe