T. Edward Wines & Spirits is driven by a simple yet powerful mission: our philosophy is built on trust, freedom, and a desire to bring a diverse and exciting array of wines and spirits that we love to the world. You will be a partner on a very dynamic team of passionate professionals.

Position Summary:

We are seeking a highly organized, proactive, and discreet Executive Assistant to support the Chief Growth Officer (CGO) of T. Edward Wines & Spirits. This role is pivotal in enabling the CGO to focus on strategic growth initiatives, supplier relations, brand development, and executive leadership. The ideal candidate is a master at prioritization, thrives in a fast-paced environment, and brings a high level of emotional intelligence, discretion, and professionalism.

Key Responsibilities:

Administrative & Executive Support
•  Manage daily schedule, prioritize and coordinate meetings, calls, and travel (domestic and international)
•  Audit weekly calendar, block time for deep work, travel, etc.
•  Prepare daily briefing docs
•  Monitor and triage high-volume email inbox; draft, proofread, and send communications on behalf of the CGO
•  Serve as a gatekeeper and liaison, ensuring clear communication between the CGO and internal/external stakeholders.
•  Prepare meeting agendas, notes, recaps, and follow-ups; track progress on action items
•  Handle expense reports, receipts, and budget tracking with Finance
•  Create Executive travel itineraries and scheduling, book hotels/flights etc.

Strategic & Project Support

•  Assist with preparation and editing of presentations, strategic documents, proposals, and reports
•  Support coordination and execution of key initiatives across departments working in collaboration with the Marketing Department
•  Collaborate with marketing, operations, and finance to help move projects forward and ensure alignment with CGO priorities
•  Maintain and update project trackers, dashboards, and internal communications tools
•  Attend core meetings and take notes, provide recap/summary

Relationship Management
•  Help manage and maintain key supplier, distributor, and client relationships, including scheduling, correspondence, and event support
•  Assist in preparing personalized communications and recognition for supplier/partner milestones
•  Create and maintain a direct line of contact with counterparts at client groups
•  Build relationships and direct line of contact with sample submission editors at the major trade publications
•  Represent company at trade tastings and events

Confidential & Special Projects
•  Support HR- and personnel-related matters with discretion
•  Coordinate CGO's internal leadership initiatives, wellness weeks, and special events
•  Perform research and benchmarking as requested, often on tight timelines

Preferred Qualifications:
•  Exceptionally strong written and verbal communication skills
•  Meticulous attention to detail and follow-through
•  Proficiency in Microsoft Office, and project management tools
•  Ability to anticipate needs and act with appropriate urgency
•  Strong emotional intelligence, discretion, and grace under pressure
•  A passion for hospitality, wine, spirits, or luxury/lifestyle industries is a plus
•  A background in communications, business, hospitality, or marketing