Licensing & Reporting Compliance Specialist

Join a team that keeps the wine industry running smoothly—one regulation at a time.

If you thrive on precision, love solving puzzles wrapped in regulations, and can juggle deadlines without dropping the glass, you might be exactly who we’re looking for. Our Licensing & Reporting Compliance Specialist helps our team navigate the ever-changing world of alcohol regulations with confidence.

This role blends research, project ownership, state communication, and hands-on execution. You’ll handle everything from applications and renewals to brand registrations and reporting cycles, while helping our clients stay compliant and stress-free.

What You’ll Do:

Regulatory & Licensing Work
•  Prepare, submit, track, and maintain alcohol-related licenses, tax accounts and brand registrations across multiple states and tiers.
•  Assist with monthly, quarterly, semiannual, and annual compliance reporting.
•  Manage DTC and three-tier tax accounts and maintain accurate online and hard-copy submissions.
•  File license cancellations and corresponding final reports, ensuring all related trackers are accurately updated.

Compliance Operations & Project Work
•  Conduct compliance audits and produce clear, accurate documentation.
•  Perform state regulatory research, communication, and cross-department collaboration.
•  Lead Online Account Migration projects and contribute to complex infrastructure initiatives.
•  Maintain organized electronic files, records, and client documentation.
•  Play an essential role in fiscal license renewal periods as part of the renewal team.
•  Support department process improvements and keep internal procedures current.

Client Support & Communication
•  Collaborate with Specialists II and III, supporting client tasks and communications.
•  Participate in client meetings and maintain a polished, professional company image.
•  Delegate tasks to Compliance Assistants when appropriate.
•  Maintain strict confidentiality and demonstrate the judgment to handle sensitive information.

General & Administrative Responsibilities
•  Stay ahead of state and federal regulatory changes and share findings with the team.
•  Track and reconcile billable and administrative time accurately.
•  Support daily administrative tasks—mail prep, scanning, filing, photocopying.
•  Participate in company meetings, presentations, and team training efforts.

What You Bring

•  3+ years of wine industry compliance or regulatory experience, distilled spirits knowledge a bonus.
•  Ability to work independently and collaboratively with teams of varying experience levels.
•  Strong organizational skills, high accuracy, and a stubborn refusal to let details slip.
•  Excellent research, communication, and relationship-building abilities.
•  Proficiency in Microsoft 365, Outlook, Excel, Adobe Acrobat, and ShipCompliant.
•  Bonus points for experience with the TTB COLA Registry or NetSuite.
•  A proactive mindset—always looking for better ways to work.
•  Comfort with standard office equipment and digital tools.
•  A valid driver’s license and occasional travel availability.
•  Flexibility to work extended hours during peak regulatory seasons.

Work Environment
This role operates primarily in a professional office setting. We value a polished, professional presence—whether on camera, on the phone, or in person.

Why You’ll Love Working With Us
You’ll join a team that values accuracy, accountability, and a healthy respect for doing things the right way—while still embracing forward-thinking improvements. If you enjoy engaging work, real responsibility, and being part of a team that appreciates both tradition and progress, you’ll fit right in.

Benefits:
401K Match
Health Care Benefits Match
EAP
Monthly Healthy living reimbursement up to $900 per year
Health Club Membership reimbursement
In office snacks, monthly events
10 Holidays per year, PTO and PSL