Auction Manager
Port Chester, NY (Hybrid)

Zachys Wine International

www.zachys.com



About Zachys

Zachys is a fourth-generation family- owned business with a rich history dating back almost eight decades. Founded by Zachy Zacharia in 1944, Zachys has evolved from a corner liquor store into a renowned destination for fine wine and spirits and an internationally recognized auction powerhouse.

Our mission is to offer unique experiences and access opportunities to our clients. We offer a comprehensive suite of services encompassing Retail, Storage, and Auction, expertly guiding clients through an extraordinary journey from discovery to curation, and even to consignment. Zachys is headquartered in Port Chester, NY, with an international office in Hong Kong.

Our commitment to our employees is to offer an engaging, dynamic, rewarding workplace where we promote what we value: Teamwork, Respect, Knowledge, Service Excellence, Innovation, Community and Accountability.

The Job

Zachys is hiring a Auction Manager for its Auction Team. The Auction Manager organizes and oversees the execution of auction events in the Americas and of day-of-auction operations worldwide.

Consignments

Develop leads and establish long term relationships with potential consignors and buyers for Auction and Retail
Negotiate consignments for live and online auctions
Solicit and guide buyers for live, online auctions and retail; proactively advise clients on bidding and buying
Oversee progress of consignments from appraisal stage through post-auction
Organize and manage all buyer pre-sale and post-sale outreach for US sales – CS Specialist
Oversee contract creation and periodically review approvals/information needed for all types of consignment agreements with global specialist team; train a second person to manage these requests – CS Specialist or Auction Administrator
Special projects as assigned


Events

Create and host fine wine tasting dinners; analyze potential profitability of events
Manage all pre-auction events based in Americas
Prospect venues for all events
Manage live auction day hospitality and client-related details
Liaise with the internal global sales team to drive attendance to all events and help with promotion
Ensure all Promotional materials are at events (auction catalogs, offer letters and so forth)
Contribute to website with tasting notes, highlights, event content and recaps
Manage relationship with Sponsorships/Partnerships
Lead event meeting and brand partnership meeting
Ensure Events Page on Website is fully up to date and exciting and work with VP of Marketing and the retail division on marketing across both auction and retail websites


Auction Management

Auction Day-Of Management (studio + live sales): Coordinate all staff, tech and venues
Live Auction Operations Management: Manage live auction vendor relationships and invoices, planning contingencies, and brainstorming new technologies, improvements and procedures
Bidding Party Tech Coordination
Review for areas of improvement of client interface with live and studio sales and bidding parties.
Special Auctions Coordination & Project Management Data management, content management, partner relationship management, in addition to live sale coordination – Auction Administrator to train on and assist
Plan Auction Calendar + Manage Updates to Schedule, keeping eye on global calendar; run scheduling meeting
Work with GMD & CFO to develop policy & procedures, continue to refine existing T&C; disseminate to team
Work with Collections Manager to ensure NY team cooperation with collections procedures
Develop and oversee onboarding of new ZWA personnel
Build and maintain training documents to ensure consistent process (auction PFC, auction contracts, auction day-of operations, event management)
Manage intern program
Build reports to review T&E tracking
Contribute to building of CRM to suit auction’s needs (represent auction on this project)
Represent auction team for development of website replacement

Hours

Monday-Friday; some evenings and weekends as needed. Travel for events, consignments, auction management as needed.