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Accounting Associate, AR & AP

Purple Brands

Hybrid > Petaluma, CA

Job Description:

Position Summary:
This role will perform a diverse range of Accounts Receivable, Accounts Payable and other Accounting and Administrative functions.

Essential Duties and Responsibilities:

Accounts Receivable
•  Invoice daily shipments for wine & spirits: Add dunnage charges as needed, process invoice in system, and invoice customer via email.
•  Process debits/credits as needed (distributor transfers, price adjustments, etc.).
•  Process AR credit card payments for invoices.
•  Pricing: Maintain and update approved pricing in Microsoft NAV (Navision) as needed.
•  Provide backup customer service support to internal & external customers related to Accounts Receivables & Accounts Payable.
•  Weekly collections (track account logs and perform account reconciliations as needed).
•  Facilitate new customer setup.
•  Assist with credit limit reviews for approvals.
•  Assist with weekly shipment/inventory reconciliation.
•  Assist with bailment/consignment: Invoice, track and reconciliations.
•  Assist with AR filing as needed.
•  Provide backup support for distributor chargeback processing and payments.
•  Assist with related special projects as needed.

Accounts Payable
•  Weekly vendor disbursement check printing.
•  Positive-Pay report prep for checks.
•  Facilitate new vendor setup.
•  Assist with CA resale certificates & credit applications.
•  Assist with statements and reconciliations.
•  Assist with 1099 processing.
•  Provide backup support for Concur Invoice processing and payment.
•  Provide backup support for Center (Mastercard) Card processing.
•  Assist with AP filing as needed.
•  Provide backup support for Harvest payments.
•  Assist with related special projects as needed.

•  High School Graduate required, College Degree preferred, and a minimum of 1-2 years related work experience required.
•  Proficient with Microsoft Office programs, including Excel, Outlook and Word.
•  Experience with Microsoft Navision a plus.
•  Ability to manage a high volume of transactions.
•  Demonstrated ability to calculate figures and amounts.
•  Proficient data entry skills.
•  Ability to operate office equipment.
•  Acute attention to detail and strong organizational skills.
•  Commitment to excellence and high standards.
•  Excellent mathematical, written and verbal communication skills.
•  Ability to understand and follow written and verbal instructions.
•  Versatility, flexibility and a willingness to work within constantly changing priorities.

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Additional Information:

Job Posted:
Monday, June 17th
Type of Work:
Full Time
Job Category:
Job Level:
$‌26.OO ‍−‌ $3O.OO Bonus eligible. 401(k) with match. Benefits
Reference No:

Contact Information:

Purple Brands
Jim Shanahan