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Events Manager - House of Smith

House of Smith

Hybrid > Seattle, WA

Job Description:

House of Smith is currently looking for an Events Manager to oversee and organize private, public and internal winery events in addition to private client experiences. This is an opportunity to work with high end clients, creating stunning events for a premier Washington State brand.
Our Events Manager will partner with the Production team, Wine Club and Tasting Room Managers to plan and oversee onsite and offsite events that promote community engagement. This role requires exceptional customer service, attention to detail, leadership and strong interpersonal communication skills throughout the event planning process. The Events Manager interfaces with vendors, creates and executes contracts, establishes timelines for events, completes invoicing and input of payments. The position requires strong software skills and experience in events planning software.



Reports to: CEO / Founder

Job Level: Full-time

Location: Seattle

Travel Requirement: Occasional trips to Walla Walla, WA

Job Description:
•  Management of the event planning timeline
•  Issue and review all event contracts and deposits as required
•  Prompt responses to client questions via email, phone calls, or in person meetings
•  Schedule in person or phone meetings with clients to manage event details and communicate changes or updates in a timely manner
•  Manage, update and keep event dates current on the calendar
•  Coordinates with Tasting Room Manager to properly staff on-site events, arranges additional support staff or vendors as required
•  Coordinate logistics of each event and manages vendors participating in onsite & offsite events
•  Communicates weekly with vendors and management to address upcoming event details
•  Create promotional flyers, emails and social media to support winery hosted events as applicable
•  Review winery event registration to ensure attendee goals are achieved while meeting capacity levels.
•  Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants and resolutions of any difficulties that arise
•  Analyze expenditures to stay within budget
•  Provide post-event written recaps identifying areas of opportunity
•  Oversee the refund of deposits and final statements for all events, in partnership with operations team

Credentials
•  Exceptional customer service standards
•  Ability to problem solve and communicate under pressure
•  Ability to work independently and as part of a team
•  Capability to self-manager and allocate resources to meet or exceed goals.
•  Ability to communicate effectively with a diverse range of people in a friendly and informed manner, including public speaking and winery hosted tours (small and large)
•  Professional appearance (dress code according to company handbook), upbeat demeanor and positive nature
•  Ability to multi-task and prioritize responsibilities with attention to detail
•  Effectively present ideas, summaries and results
•  Proficient in Microsoft Office Suites (Outlook, Word, Excel)
•  Experience with booking platform and graphic design software required (Triple Seat, All Seated, Canva, PowerPoint)
•  Experienced user of POS platform, preferably C7
•  21 years or older
•  3-5 years corporate event planning experience
•  Preferred wine industry experience
•  Bachelor’s Degree is preferred.
•  Willingness to travel

Compensation:
•  Competitive wages, commission, and target-based sales bonuses
•  Salary range $70k - $90k, plus bonus, DOE
•  401K match
•  Comprehensive healthcare benefits
•  Paid holidays and personal time off
•  Excellent wine discounts
Please check out our website: www.houseofsmith.com

We look forward to receiving your resume and cover letter!

Founded in Walla Walla, Washington in 1999, House of Smith is owned
and led by Charles Smith, the visionary winemaker behind iconic
brands like K Vintners and Substance. Charles' prolific wine
portfolio has received much recognition, many awards, and hundreds of
95+ point scores. Today, House of Smith is the largest independent
and winemaker-owned winery in Washington State with wines sold in
all 50 states and 23 countries worldwide. Locations include a popular
tasting room in Walla Walla and House of Smith Wines Jet City in
Georgetown, Seattle – the largest urban winery in the western US, where
visitors love to taste wine and watch it being created.

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Additional Information:

Job Posted:
Friday, May 31st
Type of Work:
Full Time
Job Level:
Mid-Level
Compensation:
$7O,OOO.OO ‍−‌ $9O,OOO.OO Commission bonus

Contact Information:

House of Smith
Tasha Veldhuis-Brown