Title: Accounts Payable Specialist
Date: April 2024
Reports To: Accounting Supervisor
Supervisory Responsibilities: None
Exempt ( ) Non-Exempt ( x )


OBJECTIVE: The Accounts Payable Specialist is responsible for all aspects of the accounts payable cycle and supporting related accounting and administration activities. This position requires assisting in the daily operations of the Finance department and upholding the integrity and confidentiality of Pacific Union Co’s financial transactions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
•  The complete accounts payable weekly cycle, including but not limited to:
-Receiving and organizing incoming vendor invoices from multiple channels
-Distribution of vendor invoices to company managers for review and approval
-Entry of approved and coded invoices into accounting software
-Processing checks for vendor payments
-Processing bank check uploads and check register updates
•  Vendor statement and invoice reconciliations
•  Support the processing of corporate credit card and reimbursable expenses with the Concur platform
•  Annual processing and distribution of 1099 forms
•  Administrative duties to include filing, office organization, and office supply orders
•  Ad hoc projects as directed by the Accounting Supervisor

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:
•  Performs all duties as assigned

QUALIFICATION REQUIREMENTS:
•  Minimum AA or equivalent a plus
•  Basic Accounting knowledge a plus
•  Excellent oral and written communication skills
•  Proficient in computers with emphasis in Microsoft Office, Excel, Adobe
•  10-Key by touch
•  Ability to discreetly handle highly confidential information and to maintain confidentiality of same
•  Excellent problem-solving, time-management and organizations skills; must be able to prioritize workload
•  Professional, efficient and detail-oriented
•  Must have initiative, enthusiasm and self-motivation
•  Ability to multi-task
•  Work well with others
•  Ability to work in a fast paced growing environment

Willingness and ability to:

-Lift and handle materials weighing up to 50 pounds
-Sit at desk for extended periods
-Grasp, stoop, squat, climb stairs, push or pull, carry, and reach over shoulder
-Work overtime as needed