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Job Description:

Position Summary
The Accounts Payable/Receivable Specialist is responsible for all aspects of the accounts payable cycle. This position supports related accounting activities and Accounts Receivable functions. This position requires assisting in the daily operations of the Finance department and upholding the integrity and confidentiality.

Primary Duties and Responsibilities:
•  Responsible for Accounts Payable weekly cycle;
•  Receiving and organizing incoming vendor invoices from multiple channels;
•  Distribution of vendor invoices to company managers for review and approval;
•  Entry of approved and coded invoices into accounting software;
•  Prepares weekly check run under the spending levels directed;
•  Assists with the administration of the company expense report system, ExpenseWire, and processes all expense reports for payment;
•  Reviews vendor statements and verifies receipt of all invoices;
•  Manage and maintain vendor W-9 forms;
•  Annual processing and distribution of 1099 forms.
•  Assist with Accounts Receivable
•  Processing credit memos associated with promotions, programs, samples as needed;
•  Review customer accounts for accuracy;
•  Posts revenues by verifying and entering transactions form lock box and processing local deposits;
•  Oversees maintenance of accounts receivable files and records.
•  Maintains compliance with DSS policies and procedures as well as all state and federal laws.
•  Works successfully as part of a team and is responsible for developing and maintaining strong working relationships with co-workers.
•  Attends staff meetings and training; and performs general office tasks as required.
•  Performs special assignments, projects, and other duties as required.

•  Associates Degree (A.A.) or equivalent education;
•  Basic Accounting knowledge;
•  Proficient in computers with emphasis in Microsoft Office, including Excel, PowerPoint and Outlook;
•  Microsoft Dynamics Navision experience highly desired;
•  10-Key by touch;
•  Ability to discreetly handle highly confidential information and to maintain confidentiality of same;
•  Attention to detail and excellent problem-solving, time-management and organizations skills; must be able to prioritize workload and multi-task;
•  Professional, efficient and detail-oriented;
•  Must have initiative, enthusiasm, be self-motivation and work well with others.

•  Requires ability to use up to 25 pounds of force occasionally and/or up to 20 pounds of force frequently and/or 10 pounds continuously to move objects;
•  Requires ability to walk, stand and sit, sometimes for prolonged periods of time;
•  Requires sufficient good health to properly discharge duties.

Competitive salary, medical, dental, vision, Life & Disability, 401K, paid time off (PTO), paid holidays, and wine discounts.

Don Sebastiani & Sons provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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Additional Information:

Job Posted:
Wednesday, April 3rd
Type of Work:
Full Time
Job Category:
Job Level:
Entry Level
$‌24.OO ‍−‌ $27.OO DOE
Reference No:
2024-04 AP/AR

Contact Information:

Don Sebastiani & Sons