Join a fast-paced trade association that feels like a family business.? No job is too big or too small for our dynamic team that passionately educates, communicates, and markets on behalf of the 1,800 grape growers and vineyard owners in Sonoma and Marin Counties.??In addition to the work of the Sonoma County Winegrowers (SCW), there is a management services agreement with the Sonoma County Grape Growers Foundation (dba Fundacion De La Voz De Los Vinedos) which supports our local vineyard employees in the areas of education, resiliency and workforce development.
Sonoma County Winegrowers is seeking a proactive, detail-oriented, and collaborative Administrative and events Manager to support the CEO and VP of Operations with superior administrative support. Additionally, this position will oversee key programs for the commission, including several key grower-facing programs. This person must love agriculture, family business, and wine and believe in the long-term value of preserving our local farms in the community.
Essential Duties and Responsibilities include but are not limited to the following:?
Maintain CEO's calendar by planning and scheduling meetings, conferences, and making travel arrangements.
Support CEO and other team members with day-to-day administrative tasks such as expense reports, written communications, PowerPoint preparation, and calendar management.
Route correspondence, draft letters, and other communications to high-profile partners.
Manage all activities and communications for Board of Directors, including posting of agendas, minutes, board elections, and form 700 filings.
Act as liaison with the California Department of Food & Agriculture
Attend meetings with the CEO and VP of Operations, taking comprehensive notes and coordinating subsequent follow-up meetings.
Conduct research, collect and analyze information, and prepare documents for the CEO or VP of Operations review and approval.
Support VP of Operations with financial reporting and data entry
General support to other team members as needed.
Support on strategic projects as needed.
Manage relationships with vendors and act as IT lead for the organization.
Manage sensitive information with confidentiality.
Plan, organize, and manage all aspects of Sonoma County Winegrowers' grower events, with a primary focus on annual meetings, industry meetings/dinners for the CEO, and IPM/PCA meetings.
Support VP of Operations with Grower Education Committee
Manage annual and event sponsorship program, fostering relationships with current sponsors to ensure continued support.
Identify and strategize potential new sponsors and additional sponsorship opportunities
Develop and execute event timelines, budgets, and logistics, ensuring seamless operations.
Manage event registration and attendee communications.
Liaise with venues, vendors, and sponsors to secure necessary resources and support.
Develop and manage event budgets, tracking expenses and revenue.
Research and develop educational opportunities or workshops for growers.
Collaborate with them to design marketing materials and communications.
Support the Marketing team on events as needed.
Proven experience as an executive assistant or similar role, supporting senior executives
Proven experience as an event manager or similar role.
Strong organizational and time management skills.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to maintain composure and prioritize tasks in a fast-paced environment.
Exceptional attention to detail and accuracy.
Flexibility to work occasional early mornings, early evenings, and Saturdays if needed.
A high school diploma and Associate’s Degree or equivalent and/or 5 years of office administrative support experience.
Other Desired Skills, Abilities, and Knowledge:
Positive attitude and tenacity.
Self-starter who can manage projects independently.
An outgoing personality accustomed to proactive communications with management, staff, and other partners.
Strong attention to detail and accuracy; proofreading skills desirable.
Time management skills and ability to complete tasks on time.
Excellent interpersonal skills required in cooperative programs across organizations.
Proficiency in Adobe and CRM databases
Clean driving record and possession of a valid driver's license at the appropriate level including necessary endorsements, as required by the State of California to perform essential job functions of the position.?Since we deal with wine, candidates must be 21 years of age or older.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.?
While performing the duties of this Job, the employee is required to do everything a typical office worker does which includes use of hands, walking, talking, phone use, etc. The employee must occasionally lift and/or move up to 50 pounds and be to be able to walk in uneven or steep terrain.
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