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Shipping Coordinator

Flanagan Wines


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Job Description:

About us

Flanagan Wines is becoming known for making great wines from the best vineyards in Sonoma County .We are a small, high-end, family run winery in Healdsburg, CA.


This is a full-time position that offers a flexible schedule and may require occasional participation with special projects and winery events. This position is critical to the overall customer satisfaction and success of the winery by providing seamless shipping coordination and execution of the winery’s shipping needs.


This is a back of house position that requires hustle, a sense of urgency, and grace under pressure. The person is responsible for completing all in house shipping needs in a timely manner and management of physical wine and shipping material inventory.

Primary responsibilities for this position will include:

-Ensure all winery orders are packed, staged, and shipped with efficiency and accuracy

-Maintain inventory levels for shipping supplies and wines on a weekly basis; order additional supplies as needed to support upcoming shipping activities directly from producers and offsite storage

-Effectively communicate with Management regarding all wine shipping needs and status of weekly shipment activity

-Managing inventory transfers and restocking all winery inventory areas (forklift certification/training required)

-Maintaining accurate monthly inventory of all winery inventory areas

-Ensure cleanliness of workspace and winery inventory areas

-Occasionally help with special projects including winery events

-Occasionally assist production with bottling and minor cellar work, when needed and planned by the Cellarmaster

- Coordinating shipments for all Wine Direct (ecommerce system) orders from online store, winemaker events, and tasting room. Wine club orders and shipments will be coordinated by Wine Club Manager. UPS WorldShip, Sonoma Shipping (third party shipping company) and Wine Direct are your applications for making labels and scheduling shipments.


-Excellent organizational skills, strong attention to detail, ability to prioritize projects and workflow

-Motivated team player who also excels working independently without supervision

-Flexible schedule

-Ambitious, results driven, professional and a positive attitude

-Thrives in a fast-paced environment and ability to multi-task when needed

-Strong verbal and written communication skills, including ability to communicate efficiently and effectively over the phone and by email in both shipping and production departments


- Proficiency with computers and Microsoft Office

- Knowledge of UPS WorldShip, Wine Direct (ecommerce system), Excel and Adobe are highly recommended

- Valid California Driver’s License

- Forklift experience highly recommended. Certification/training for our location will be required


-Ability to stand for lengthy periods of time, often 5-6 hours

-Ability to lift up to 50 pounds


-Job Type: Full-time

-Pay: $22 -$25 per hour based on experience

-Benefits: Health Insurance Coverage including dental and vision, PTO

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

COVID-19 considerations:
This position will have no contact with customers, only the small group of office staff. All of which have been vaccinated for Covid-19

Additional Information:

Job Posted:
Wednesday, June 22nd
Type of Work:
Full Time
Job Level:

Contact Information:

Flanagan Wines
Kathleen Collette