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Accounting Assistant

Saint Helena, CA

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Job Description:

Position Summary:
Under minimal supervision, this position will participate, but not be limited to the duties related to accounts payable, payroll, accounts receivable, safety, human resources and general office activities.

Essential Duties and Responsibilities:

Accounts Payable

Record all vendor billings within the appropriate period and help company managers submit approved invoices in a timely manner.
Match vendor expenditures with approvals and investigate deviations from approved amounts.
Report check run cash needs to Controller to ensure funds are available to cover expenditures.
Prepare monthly intercompany payable invoices.
Process accounts payable invoices on a regular basis and print checks with backup for disbursement.
Ensure that payments are submitted timely.
Ensure that all required documentation is turned in on time for the processing and payment of credit card bills.

Account Receivable:

Processes daily electronic invoicing and reviews invoice register
Responsible for all collection efforts and maintaining a current status
Prepares daily cash application and posts payments
Updates receivable log for ACH customer debits/payments on a weekly basis
Investigates any cash receipt discrepancies
Resolves valid deductions by entering adjusting entries
Processes AR billings such as: pricing corrections and miscellaneous contractual items
Monitors customer status to ensure appropriate release of credit holds
Assists Supervisor with special projects and ad-hoc reporting
Ensures positive customer relations and communication

Payroll/Human Resources

Maintain employee records to ensure proper pay rates are entered, benefit selections are correct, and all other payroll items are accurately handled.
Work with the department managers in the collection of approved timecards from managers and entry of timesheet information into the payroll system on a daily basis.
Maintain new hire paperwork and manage the new employee setup process.
Other Duties
Maintain periodic OSHA documentation.


Associates degree or BA/BS preferred or equivalent work experience.
2-3 years of accounts payable and payroll related experience.
Must handle confidential information with discretion and tact.
Vineyard or winery environment background is a plus.
Excellent verbal and written communication skills.
Proficiency with Excel, Word, Outlook, Farmers, and AgCode systems.
Strong analytical skills, with an emphasis toward problem solving and attention to detail.
Works well with others and is willing to be very hands on.
Willingness to help with any task as needed.

Additional Information:

Job Posted:
Thursday, October 7th
Type of Work:
Full Time
Job Category:
Job Level:
Entry Level