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Purchasing Assistant

The Wine Group

Ripon, CA

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Job Description:

JOB SUMMARY

Provide direct support for the procurement and supply of Packaging and Ingredients, and other tasks as assigned. Provide clerical and administrative support to Supplier Development. Ideal candidates will have 3+ years of clerical experience in a purchasing department.

ESSENTIAL FUNCTIONS
* Maintain packaging data base, including verification of critical specifications
* Maintain files for approved artwork, color standards and signoffs of graphic files for various packaging items
* Receive non-stock purchase orders, transfer artwork, and maintain artwork/invoice tracking sheet
* Resolve invoice discrepancies as necessary
* Maintain artwork in SharePoint and Creative Services
* Maintain files for sample packaging materials
* Create and support purchase order cataloging system
* Manage Service Level Notification process, track responses and closure notifications
* Support purchasing function with materials inventory and usage reports
* Provide support for package change introductions by evaluating and monitoring existing inventory, as well as planning the timing of replacement materials
* Generate quarterly obsolete inventory report; coordinate with buyers and warehouse to remove obsolete inventory
* Provide contract negotiation support
* Conduct occasional research and data analysis required in support of Management
* Provide routine and standard information exchange between Operations and Suppliers
* Respond to Marketing and Sales inquiries; send out graphics files, specifications and material samples as requested
* Perform other clerical and administrative duties, including but not limited to, file maintenance, department correspondence, FedEx and mail, miscellaneous purchases, and receipts, etc.
* This job description reflects Management's assignment of general functions; it does not restrict the tasks that may be assigned

QUALIFICATIONS
* 3+ years clerical experience in purchasing or related field preferred
* High School Diploma Required / College Degree Preferred
* High level of attention to detail
* Good verbal and written communication skills
* Ability to organize work independently
* Ability to communicate with all levels of management both internally and externally
* Sound analytical skills
* Demonstrated proficiency in Microsoft Suite: Word, Excel, Access, PowerPoint

PHYSICAL DEMANDS
* Primary work activities are within an office environment

At The Wine Group, we are proud to be an equal opportunity employer and we are committed to an environment of mutual respect, diversity, and inclusion. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status or other characteristic protected by law.

Additional Information:

Job Posted:
Wednesday, July 21st
Type of Work:
Full Time
Job Level:
Entry Level
Reference No:
DF792