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Office Manager / Bookkeeper

St Helena, CA

Job Description:

Office Manager / Bookkeeper

Luxury St Helena Winery
St Helena, CA

Job Description:
•  A Luxury St Helena Winery is seeking an Office Manager / Bookkeeper to provide administrative support for company personnel and assist in daily accounting operations.
Office Management:
•  Provide administrative support to both the C.F.O. and the Leadership Team. This includes but is not limited to; calendar management, expense report processing, correspondence and projects as needed.
•  Primary point of contact for administrative office; welcome visitors, answer phones, grant access to visitors at front gate, receive and sort mail, order office supplies as needed.
•  Provide administrative support for the corporate office as needed, including acting as liaison for departmental communication, coordinating visitors and supporting ownership and CEO as needed with special assignments/tasks.
•  Wine compliance management. Ensure updated licensing is kept on file. Obtain COLAs for wine labels from TTB.
•  Responsible for handling samples to outside sales, including coordination of shipping and processing of invoices.
•  Trade events coordination. This includes coordinating wine shipments, scheduling travel needs for those attending trade events, and completing necessary paperwork, etc.
•  Assist with daily operations and special projects as needed across the company.

•  Data entry in Sage and other accounting systems.
•  Daily review and posting of cash receipts.
•  Creating deposit tickets and taking to bank.
•  Accounts payable/receivable.
•  Wholesale P.O. management.
•  Assist with physical inventory and entry/reconciliation in eCellar and Sage.

Core Competencies, Traits & Skills:
•  At least 5 years of previous experience in bookkeeping, office management and/or administrative support
•  Experience with defining problems, collecting data, establishing facts and drawing valid conclusions.
•  Energetic self-starter who has demonstrated an ability to communicate and work in a matrix environment.
•  Strong, well-developed organizational skills, with ability to manage multiple areas and tasks simultaneously.
•  Focused on systems and procedures, recordkeeping, planning, and careful organization of activities, tasks and projects that require accuracy.
•  Excellent verbal and written communication skills.
•  Capable of providing basic computer IT support to winery staff.
•  High proficiency with Outlook, Excel, Word, PowerPoint.
•  Ensuring that one's own and others' work and information are complete and accurate; carefully preparing for meetings and presentations; following up with others to ensure that agreements and commitments have been fulfilled.
•  Ability to efficiently problem solve independently and prioritize.
•  Analytical thinking and mathematically inclined.
•  Basic knowledge and appreciation of fine wines with a dedication to ongoing learning.
•  Must possess a valid driver’s license and insurable driving record.
•  Ability to lift and carry a 9.0 liter case of wine.

Additional Information:

Job Posted:
Monday, January 25th
Type of Work:
Full Time