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Sales Order Entry Coordinator

Napa, CA

Job Description:

We are searching for someone that performs detailed and timely administrative activities associated with the processing and fulfillment of all export and domestic orders. This includes receiving and entering orders, securing compliance requirements and ensures orders are fulfilled per the purchase order requirements. This position is responsible for coordinating communication between the General Manager, Export Sales Manager, Production and shipping.

Essential Duties and Responsibilities:

•  Export brand order entry and BOL printing
•  Coordinates the export compliance requirements for all international sales
•  Work with governmental agencies, TTB, winemaking, administration and vendors to prepare all necessary documentation for export sales compliance
•  Monitor vintage changes and inventory availability
•  Manage allocations
•  Coordinates the order processing for all wholesale sales
•  Research and monitor for international monopoly tender
•  Assist with inventory forecasting as required
•  Move open orders into next month after ensuring that everything has shipped in Navision with accounting during EOM close
•  Ensuring shipments are covered by Navision report printout
•  Coordinates the order processing for all company wholesale sales
•  Ensure all legal state compliance is met prior to shipment
•  Create and follow-up with outstanding reprint authorization (production)
•  Ensuring shipments are covered by NAV report printout
•  Maintain activity report every week and a monthly master activity report

General Administration:
•  Ensure that everything has shipped in Navision with accounting during EOM close.
•  Notarize documents as required
•  Run Monthly Depletions and update monthly inventory sheet
•  Create Export compliant stickers for pending orders

•  Knowledge/education required: High school or equivalent GED
•  Related experience required: 2-4 years’ experience in order entry, administrative
•  Specific skills required: Proficient in Microsoft Office and computerized inventory/accounting software, Navision experience desirable

Additional Information:

Job Posted:
Thursday, June 4th
Type of Work:
Full Time
Job Category:
Salary Information: