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Accounts Payable Supervisor

Jackson Family Wines

Santa Rosa, CA

Job Description:

Jackson Family Wines is much more than a family owned wine company. We're risk-taking innovators with a strong belief that quality is paramount. We're always on the lookout for top talent -- individuals who possess a strong work ethic, commitment to quality and share our beliefs in healthy lands and a healthy community. In 2019, we were selected as one of the North Bay Business Journal's Best Places to Work for the fifth year running.

POSITION SUMMARY:

The Accounts Payable Supervisor is central support for A/P Manager responsibilities including oversight of A/P staff, supplier set-ups, transaction and payment processing. The Accounts Payable Supervisor manages applicable business systems and related processes directing enterprise wide operations. This role incorporates management of corporate P-Card program, Concur expense system, associated G/L account reconciliations, system management, documentation, and enforces P-Card business policies.

ESSENTIAL FUNCTIONS/DUTIES:

•  This role is primary for A/P Manager and team deliverables directing supplier issues, staff workloads and deadlines in coordination with A/P manager, and weekly check payment processing. Serves as intermediary for A/P staff needs, communications to stakeholders, Finance managers, prioritizing business needs and ad hoc requests.
•  Manages supplier master account add/changes and performs Open A/P Aging research and problem resolution for multiple supplier and process owner requests. Shares management responsibilities with A/P Manager for Concur T&E system services for employee expense reimbursement and department reporting needs.
•  Manages corporate P-card program to include US Bank Access system, liability and expense account reconciliations, P-Card policies and procedures to cardholders and manager approver support, system upload of P-Card expense to JD Edwards ERP system, and P-Card statement analysis for payment processing.
•  Directs A/P Voucher Match to PO Receipt documents and problem resolution if exception requests or JDEdwards A/P issues. Ensures adherence to A/P policies and procedures along with valid account distribution assignment for expense details.
•  Provide clear and professional communication to suppliers, buyers, travelers and others regarding discrepancies, policies and procedures. Exception follow-up with buyers / process owners for management approval for supplier invoicing.
•  Supervise Accounts Payable Specialists. Responsible for cross training of A/P staff and temps if needed during interim timeframes. Ensures adequate backup and available resources in peak periods (e.g., crush, O-N-D).

JOB REQUIREMENTS:

Essential Skills, Experience, and Education

•  Bachelor's degree in Accounting/Finance or 10 years equivalent experience. Accounts Payable experience in a manufacturing environment, winery or consumer package goods desirable. A/P Automation experience a plus.
•  Minimum three to five years financial analysis and systems management, preferably in a multi-company and high-volume transaction finance setting.
•  Intermediate to advanced MS Word and Excel skills. AS/400 platform and JD Edwards EnterpriseOne experience a plus.
•  Effective verbal and written communication skills. Provide excellent customer service in a team setting. Highly organized with attention to detail. Work well independently and as a team member.

Additional Information:

Job Posted:
Thursday, November 28th
Type of Work:
Full Time
Job Category:
Reference No:
23744