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Facilities Assistant

Jackson Family Wines

Santa Rosa, CA

Job Description:

Jackson Family Wines is much more than a family owned wine company. We're risk-taking innovators with a strong belief that quality is paramount. We're always on the lookout for top talent -- individuals who possess a strong work ethic, commitment to quality and share our beliefs in healthy lands and a healthy community. In 2018, we were selected as one of the North Bay Business Journal's Best Places to Work for the fourth year running.


Under general supervision, the Facilities Assistant provides daily support to the Administrative Services Department and handles a wide variety of situations and confidential information. Assists the Administrative Services Department by providing support for facilities, reception, and mailroom.

This role can be full-time or part-time, depending on candidate preference.


Facilities Support (including but not limited to):

•  Light building maintenance including restrooms, cubicles, outdoor areas, recycling, trash, etc.
•  Weekly inventory of supplies for all copy rooms and supply rooms; notify Facilities Manager when supplies are low
•  Daily light cleaning and weekly deep cleaning of all campus-wide coffee machines, including stocking with coffee
•  Assist with one-off moves within the corporate campus, including assisting employees with moving their personal belongings to their new spaces
•  Prepare offices/cubicles for new hires, including cleaning and stocking for new employee
•  Assist with whole office moves, including preparing punch lists of employee requests: white boards, pictures, keyboard trays, VeriDesks, cork boards, book cases, etc., mass recycling projects, meeting vendors as needed
•  Maintain roof drains on a regular basis
•  Maintain parking lot drains on a regular basis
•  Assist with semi-annual office-wide Purge Days
•  Assist with department and community service projects as needed (Coat & Food Drives, Halloween Party, Blood Drive, CPR/AED Training, etc.)
•  Distribution of US Mail, FedEx, UPS and inter-office mail to all corporate campus buildings and off-site corporate facilities
•  Bring all wine deliveries into building, sort and stack in staging areas for easy retrieval
•  Assist employees with loading or carrying wine as requested
•  Other duties as requested

Reception and Mailroom Support (including but not limited to):

•  Serve as back up for Receptionist including front desk and mailroom operations
•  Operate switchboard as needed and direct incoming calls to appropriate party

•  Greet guests, vendors and 'drop-ins' and notify appropriate parties as needed
•  Assist with Mailroom Services including:

•  Sorting of US Mail, FedEx, UPS and inter-office mail

•  Assist employees with mailroom functions and procedures

•  Distribute and track visitor access badges


Essential Skills, Experience, and Education

•  High School diploma or equivalent
•  One year of employment experience in a corporate environment preferred
•  Ability to manage multiple projects in a fast-paced, changing environment while maintaining attention to detail
•  Ability to maintain strict confidentiality
•  Ability to work independently and act on own initiative
•  Ability to communicate and interact successfully with all levels of the organization
•  Intermediate competency with MS Outlook, Word, and Excel


•  Must be able to lift or carry up to 50 pounds on a regular basis
•  Ability to sit or stand for prolonged periods of time
•  Ability to climb, stoop, kneel, crouch or crawl for short periods of time

Additional Information:

Job Posted:
Friday, July 12th
Type of Work:
Full Time
Reference No: