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Administrative & Logistics Manager

Lingua Franca

Salem, OR

Job Description:

Administrative & Logistics Manager

Lingua Franca is the collaboration of Larry Stone, David Honig, and Dominique Lafon, inspired by our exceptional vineyard site in the Eola-Amity Hills. Production is directed by Winemaker Thomas Savre.

We are searching for an experienced Administrative & Logistics Manager to support our Direct to Consumer, Trade Sales, Production, and Executive departments. The ideal applicant will be a master organizer with experience in winery office administration. Candidates with optimism, flexibility, and a work-hard, play-hard sensibility will thrive with us.
Responsibilities include the following (time allocations are estimates):

DTC Program Support (30%)
•  Manage visitor scheduling and calendar logistics
•  Organize consumer will-call orders and related inventory management
•  Organize, label, pack, and monitor FedEx shipments for consumer orders shipped from the winery
•  Manage weather holds and releases for order fulfillment
•  Manage and restock shipping materials and sales collateral (brochures, tasting sheets, order forms)
•  Conduct monthly total physical inventory at the winery; work with LF accounting team to integrate and reconcile Square reports, invoices, and other data
•  Investigate state-by-state direct shipping regulations, manage compliance and maintain direct shipping licenses
•  Assist with customer communications and relationship management
•  Assist with special event logistics

Trade Sales Support (30%)
•  Coordinate market travel and event logistics for LF’s CEO and Sales & Marketing Manager
•  Coordinate bottled goods transfers between the winery, main warehouse, and distribution points
•  Organize, label, pack, and monitor FedEx shipments for trade samples, media submissions, and special events
•  Work with sales and accounting teams on trade invoicing
•  Investigate and manage compliance with state-by-state trade sale regulations
•  Generate sales and depletion reports for trade relationships
• 
Production Support (20%)
•  Work with LF’s Winemaker, CFO, and accounting team on winery and vineyard budgeting
•  Manage compliance and COLA acquisition/management for LF and its custom crush and AP clients
•  Organize contract management, accounting, and invoicing for custom crush and AP clients
•  Provide logistical support for barrel imports and leasing, and invoicing for barrel sales
•  Manage and restock winery supplies for production and common areas

Executive (CEO/CFO) Support (20%)
•  Work with accounting, production, and sales teams on periodic reporting
•  Assist CFO and accounting team on receivables, payables, and capital lease management
•  Assist CFO with investor relations matters
•  Work with CFO and CEO on insurance policies and endorsements

Qualifications:
•  3 to 5 years’ experience in office management, administrative and logistics support (or a related field) required; winery experience highly desired
•  Proficiency in Microsoft Suite programs with a command of Excel required; experience with Adobe and accounting software a plus
•  Proven ability to develop timelines, prioritize projects and meet deadlines
•  Consistent productivity in a dynamic, energetic, and busy office setting

Salary and Schedule:
This is a full-time salaried position with duties largely performed on weekdays with occasional evening or weekend hours. Compensation will be commensurate with experience.

To apply, please send résumé and cover letter to Rachel Adams, Director of Hospitality & Private Client Services, at rachel@linguafranca.wine. No phone calls, please.



Lingua Franca | 9675 Hopewell Road NW, Salem, OR 97304 | www.linguafranca.wine

Additional Information:

Job Posted:
Thursday, September 13th
Type of Work:
Full Time

Contact Information:

Lingua Franca
Rachel Adams