The Human Resources assistant assists with the administration of the day-to-day operations of the human resources functions and duties. The HR assistant carries out responsibilities in some or all of the following functional areas: departmental development, HRIS, employee relations, training and development, benefits, compensation, organization development, executive administration, and employment.
The HR assistant has partial responsibility for the following areas:
• Creating, updating, and maintaining job descriptions and the company organizational chart.
• Acting as the liaison and lead for the DAOU onboarding/employee training program.
• Administrative assistance related to recruiting and staffing
• Assisting with employee relations.
• Compensation and benefits administration and recordkeeping.
• Compensation plan analysis and updates to reflect current/fair market value.
• Employee safety, welfare, wellness, and health reporting.
• Maintaining employee files and the HR filing system.
• Assisting with the day-to-day efficient operation of the HR office.
There will be a main focus on the accomplishment of Human Resources practices and objectives that will provide an employee-oriented, high-performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce.
- Continue the Development of the Human Resources Department
o Administers programs, procedures, and guidelines to help align the workforce with the strategic goals of the company.
o Prepares and maintains reports that are necessary to carry out the functions of the Human Resources department. Prepares periodic reports for management, as
necessary or requested.
o Participates in administrative staff meetings and attends other meetings and seminars as necessary and to represent the department.
- Human Resources Information Systems (HRIS)
o Maintains the HRIS database (Bamboo HR) and generates scheduled or requested reports to assist management.
o Periodically audits the database to ensure accuracy.
o Keeps employee records up-to-date by processing employee status changes in a timely manner.
o Maintains personnel files in compliance with applicable legal requirements.
- Benefits Administration
o Works with department leaders to develop and implement new hire and ongoing management training program
o Conducts benefit orientations and other benefit training, as needed.
o Processes enrollments, changes, and terminations of participants in all benefit plans and programs.
- Training and Development
o Schedules participants into training sessions and tracks attendance.
o Enters training records into a database and maintains it.
o Advertises employee job openings. Manages the logistics of the recruiting process.
o Sorts and reviews resumes as they arrive. Maintains a filing system that retains qualified applications for one year.
o Schedules interviews for the hiring manager and Human Resources. Schedules additional interviews as needed.
o Mails out the candidate offer letter packet as requested and tracks return.
o Makes sure that the workspace, computer and other equipment, mailbox, and appropriate installed software are ready for the new employee's start day.
o Conducts new employee orientation.
- Employee Relations
o Maintains the employee handbook and development of new personnel policies and procedures.
o Files all compliance reports with the state and federal government including the EEO-1 report.
- The HR Assistant is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard.
- The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl.
- Vision abilities required for this job include close vision.
- While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and vehicles. The noise level in the work environment is usually quiet to moderate.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- A Bachelor's Degree is required.
- Three to five years of general business experience, Human Resources experience preferred.
- Excellent computer skills, including Word and Excel in a Microsoft Windows environment.
- Effective oral and written communication skills.
- General knowledge of various employment laws and practices.
- Experience in administration of benefits and other HR programs.
- Excellent interpersonal skills.
- Skills in database management and record keeping.
- Able to exhibit a high level of confidentiality.
- Excellent organizational skills.
- Must be able to identify and resolve problems in a timely manner.
- Must be able to gather and analyze information skillfully.
Benefits: 401K, Medical, Dental, Vision, Life
The purpose of this summary is to describe the essential job functions and the level of work performed by individuals assigned to this position. This description is not an exhaustive list of all job duties performed by this position. Management reserves the right to modify, add or remove duties from particular jobs and assign other duties as necessary.
DAOU is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.