Department: Sales Operations
Location: Remote/Hybrid
FLSA Status: Exempt
Reports to: VP National Sales Manager
Prepared/Revised Date: 1/21/2026

Job Summary
The Sales Administration Analyst supports the national sales organization by managing sales data, maintaining pricing and program accuracy, coordinating order and inventory processes, and delivering reports that drive strategic decision-making. This role ensures operational excellence across the three-tier system and provides critical administrative and analytical support to sales leadership, distributor partners, and cross-functional teams.

Performance Duties and Responsibilities
•  Sales reporting and analytics: Build, maintain, and distribute recurring sales reports, dashboards, and KPI summaries to internal stakeholders.
•  Pricing and program management: Maintain national pricing files, promotional calendars, and trade program documentation across all markets and distributors.
•  Forecasting and demand support: Partner with sales, supply chain, and production teams to support SKU-level forecasting and inventory allocation.
•  Order and inventory coordination: Monitor inventory levels, support order processing, and troubleshoot discrepancies with logistics and warehouse teams.
•  Data integrity and systems management: Ensure accuracy of customer, product, and pricing data across CRM, ERP, and reporting platforms.
•  Distributor and customer support: Serve as a key point of contact for distributor partners regarding pricing, product availability, compliance documents, and sales materials.
•  Sales enablement: Prepare presentations, sell sheets, and performance summaries to support field sales and brand teams.
•  Cross-functional collaboration: Work closely with finance, marketing, operations, and winemaking to align on sales initiatives and business priorities.


Key Performance Objectives
•  Accurate and timely reporting that supports sales leadership decision making.
•  High data integrity across pricing, customer records, and product information.
•  Effective coordination with distributors to ensure smooth execution of programs and pricing.
•  Improved forecast accuracy through strong analytical support and cross functional communication.
•  Operational efficiency in order processing, inventory management, and administrative workflows.


Qualifications:
•  Bachelor’s degree in business, finance, analytics, or related field.
•  2–4 years of experience in sales operations, analytics, or administration; wine, beverage, or CPG experience preferred.
•  Advanced Excel skills and proficiency with CRM/ERP systems and BI tools.
•  Strong analytical and problem-solving abilities with exceptional attention to detail.
•  Excellent communication and collaboration skills across internal and external partners.
•  Familiarity with the three-tier distribution system strongly preferred.
•  IDIG/VIP knowledge/certification preferred.
•  Experience with national accounts on and off premises.
•  Experience in analyzing Neilson information.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift up to 50 pounds.

Work Environment:
•  Work location is performed in a typical field environment or home office
•  Moderate demands for movement and lifting
•  Travel is possible up to 20%.

Employee Acknowledgement
I have reviewed this document and understand the responsibilities of this position.
Employee Signature Date

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. House of Smith believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. This position description is designed to outline primary duties, qualifications and job scope, but not limit our employees nor the organization to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of the company.