Role Overview
We are seeking a highly organized and detail-oriented Sales Operations & Administrative Coordinator to support day-to-day order processing, reporting, and data management.
This is a part-time role (Monday–Thursday, 11:00 AM – 3:00 PM) focused on keeping our operational infrastructure running smoothly while supporting our sales team and supplier partners.

Key Responsibilities
Order Management
•  Process sample and daily orders (Monday–Thursday)
•  Coordinate with suppliers and logistics partners to ensure accuracy and timeliness
•  Resolve order discrepancies and track fulfillment
Data & Systems Management
•  Maintain and update:
o Tech sheets
o Product data
o Territory assignments
o Channel classifications
•  Perform ongoing data entry and system cleanup to ensure accuracy across platforms
Accounts Receivable Support
•  Follow up on past due accounts
•  Communicate professionally with clients regarding outstanding balances
Reporting & Analytics
•  Prepare and distribute:
o Sample usage reports
o Sales incentive tracking reports
o Other internal reports (existing and newly developed)
•  Assist in building out new reporting tools and improving visibility
General Operations Support
•  Support internal coordination across sales, suppliers, and logistics
•  Assist in developing more efficient workflows and processes
•  Assist with chain item forms and submissions
•  Other Administrative duties as needed

Qualifications
•  2+ years experience in wine, spirits, or CPG distribution (preferred)
•  Strong proficiency in Excel / Google Sheets (formulas, lookups, data organization)
•  Experience with CRM, order management, or inventory systems
•  Exceptional attention to detail and organizational skills
•  Strong communication and follow-up discipline
•  Ability to manage multiple priorities within a structured daily schedule

What We’re Looking For
•  Self-starter with a high level of accountability
•  Process-oriented and systems-minded
•  Comfortable working independently in a fast-paced environment
•  Interest in the fine wine industry is a strong plus

Compensation & Schedule
•  Part-Time: Monday–Thursday, 11:00 AM – 3:00 PM
•  Competitive hourly rate of $25-$27 (based on experience)
•  Opportunity to grow with a dynamic and expanding company