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Administrative/HR Assistant

Cakebread Cellars

Rutherford, CA

Job Description:

Since its founding in 1973, Cakebread Cellars has developed a reputation for producing world-class wines. Its success is built on quality, consistency and continuity, characteristics that apply equally to the grapes, the wines, the people and the operation of the winery. The Cakebread family remains committed to creating fine Napa Valley wines.

We are currently seeking a professional, energetic and self-motivated administrative/human resources assistant to join our team.

Office Manager Support
•Assists the office manager in coordinating the president’s meetings, tasting and tour events
•Acts as the backup for maintaining the president’s calendar and coordinating travel schedules
•Acts as the facilities representative when the office manager is away from the office
•Researches, writes and coordinates content of all monthly employee newsletters and the calendar
•Makes daily post office run and also runs outside errands as directed
•Acts as primary receptionist back up, covering receptionist’s breaks, lunches and absences
•Coordinates with receptionist regarding inventory of office supplies
•Assists with office machinery maintenance and repair
•Tracks and records new green winery programs for the winery and vineyards and writes quarterly summary
•Assists the office manager with special projects and other special events at the winery
•Assists in preparation of annual American Harvest Workshop materials

Human Resources Support
•Tracks records pertaining to training, workers compensation, safety, benefits and recruitment
•Maintains all statutory pamphlet and benefit supplies. Maintains organization of related files
•Reviews documents required for I-9 compliance to confirm accuracy and completes and maintains the forms
•Assists with the recruiting process by sorting resumes, coordinating the phone screen and personal interview process, and conducting background and reference checks for final candidates including post-officer pre-employment physical exams
•Assists managers with safety training and ensures that all records/inspections are submitted monthly
•Coordinates company-wide annual trainings such as fire extinguisher training, CPR, first aid, annual hearing and respiratory testing, etc.
•Enters workers’ compensation incidents into the appropriate systems
•Annually updates the Hazmat Procedure binder
•Participates on committee and assists with company disaster plan
•Responsible for completion and submitting of appropriate paperwork to meet statutory requirements covering EEO-1, EDD, Workers’ Compensation, OSHA, etc.
•Coordinates the annual health & wellness fair
•Answers questions regarding the various benefit programs and tracks annual open enrollment material
•Designs, creates, and helps with any employee activities, flyers, incentives and event coordination
•Places business card orders coordinating with the HR manager
•Assists with harvest interns performing duties related to intern housing

Assignments involve work of a confidential nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy as well as working knowledge of company policies, procedures and programs.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Employee must have a valid driver’s license and be insurable by Cakebread Cellars.

Job Requirements:
•College degree with human resources related course study preferred
•Two years of administrative support experience
•Intermediate skills in Microsoft Windows suite (Word, PowerPoint, Outlook). Advanced skills in Excel preferred
•High level of professionalism and the ability to appropriately handle sensitive and confidential information and/or situations
• Commitment to excellence and high standards
• Excellent customer service skills
• Excellent written and oral communication skills
• Strong organizational, problem-solving, and analytical skills
• Ability to manage multiple priorities and workflow simultaneously with discretion,
accuracy, and attention to detail
• Knowledge of office routines, administrative procedures, and general office equipment
such as fax and copy machines
• Ability to work effectively under pressure
• Ability to be a team player and work cooperatively with others at all levels
• Professional appearance, demeanor, and enthusiasm
• Versatility, flexibility, good judgment and a willingness to work within constantly
changing priorities with enthusiasm
• Highly dependable

Physical Requirements:
The traditional methods of performing job functions for this position are below. Alternatives to the following methods maybe used only with Cakebread Cellars’ acceptance of specifically requested “reasonable accommodations”.
•Ability to maintain a clear, understandable speaking voice, capable of communicating vital business information to internal/external contacts
•Accurate and clear hearing and vision
•Deportment and dress should foster a favorable image in meeting visitors and guests
•Ability to remain seated for extended periods of time. Job duties of this position are primarily performed from a seated position. Maintain sufficient digital manipulation skills necessary to utilize a telephone instrument and computer keyboard
•Sufficient body dexterity to bend, stoop, and reach for documents, files and related office items
•Ability to lift and carry up to 40lbs for short periods
•Sufficient capability in cognitive reasoning to perform reception and clerical support duties with a high degree of accuracy and efficiency

Cakebread Cellars is a fragrance free and a smokefree workplace.

Please apply via email, fax or complete an application at the winery; no phone calls

Additional Information:

Job Posted:
Monday, July 14th
Type of Work:
Full Time
Salary Information:


Contact Information
Cakebread Cellars
FAX: 707-967-9390