The Event Coordinator is responsible for promoting, booking, planning, and executing events at Shadybrook Estate Winery and Alko Equestrian Center. This person will have strong organizational skills as well as excellent communication with staff, vendors, and clients.

Report to: General Manager

Job Responsibilities:
•  Manage event calendar.
•  Respond to all event inquiries.
•  Create event contracts tailored to each client’s needs.
•  Promote events and create relationships to increase event business with local hospitality community and DMC/event planners through regular outreach.
•  Participate in events, tradeshows, and pouring opportunities as needed.
•  Oversee the planning, management, and execution of private events.
•  Manage and communicate with event vendors for flawless event execution.
•  Coordinate with Tasting Room Department to properly staff events
•  Promote sales and membership sign ups through events.
•  Work with General Manger to create marketing collateral to promote events.
•  Create and print custom marketing collateral for events as needed.
•  Assist with developing new event programs as needed.
•  Provide winery and equestrian tours to event guests.
•  Management of event reporting following events.

Qualifications:
•  Minimum 5 years’ experience in the events industry
•  Knowledge of Napa Valley, winemaking, and production.
•  Strong food and wine background
•  Available to work nights and weekends as needed for events.
•  Strong administrative, organizational, communication, and time management skills.
•  Ability to be flexible and calm under pressure.

Job Hours: Monday through Friday + weekends/nights as needed for events.
*Schedule is subject to change weekly based on event schedule*

Benefits:
Medical / Dental / Vision
401k plus match
Vacation and Sick Pay
Wine Allocation