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Logistics Coordinator


Ashland, VA

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Job Description:

Job Summary

Coordinates and facilitates the efficient and timely transportation of products and/or orders from domestic and/or international origins to the designated distribution centers. This includes but is not limited to routing, order management, freight carrier/forwarder/broker coordination, document management (incl. digital archive systems), and load posting for distribution centers.

Essential Functions
•  Perform daily requirements such as service provider management, system updates, freight consolidation, routing, tracking, port/warehouse arrivals, order management, and load posting in ERP.
•  Monitor status of open orders in designated lanes and inform purchasing about any issues.
•  Approve consolidation proposed by freight forwarder/broker. Build container/truckloads and issue shipping instructions from assigned origins.
•  Monitor assigned domestic and/or import shipments, resolve problems as necessary (with carriers, freight forwarders, customs broker, etc.), paying special attention to transshipments and moves during extreme weather conditions.
•  Monitor, enter, and/or update relevant shipment data in appropriate databases.
•  Ensure each shipment has complete documentation in the timeline required for each mode of transportation. Review shipping documents. Address issues with appropriate party.
•  Monitor ISF filing and customs clearance for import shipments in designated lanes. Assist in post-entry audit of CBP form 7501 (Entry Summary).
•  Monitor delivery orders and inbound schedule at designated distribution centers.
•  Post loads in ERP. Work on discrepancies with operations and purchasing. Alert the Logistics Manager/Supervisor of any damage/shortage to start the freight claim process if needed.
•  Monitor and maintain data flow from general logistics mailbox to ensure that data is updated on a continuous basis.
•  Collaborate with all departments and functions and service providers to improve data quality, supply chain compliance. Internal contacts include Purchasing, Brand Management, A/P, Operations, Compliance, among others.
•  Develop, prepare, and analyze metrics to ensure best practices for internal and external customers and service providers.
•  Capture documents in SmartSearch, maintain files, databases, reports, process documents, and KPI as required.
•  Act as a backup for others within the department.
•  Recommend and execute projects as required.
•  Follow all safety policies and procedures, communicates hazards and/or suggests improvements to manager.
•  Perform all other duties as assigned.

Other Functions
•  All other duties as assigned.
•  Follows all safety policies and procedures; communicates hazards and/or suggests improvements to manager.

Working Conditions: Normal office environment

Equipment/Machinery Used: Telephone, copier, computer, fax machine, calculator

Physical Requirements: Sitting, standing, bending, manual dexterity, reaching, visual acuity, lifting up to 10lbs

Minimum Requirements
•  Associates degree. BA or BS desired.
•  Additional Education or Professional certification (CSCP, CLTD, or similar) desired.
•  2+ years of experience in domestic and international freight movement, preferably in the wine and spirits industry. 1+ years working with import and US Customs regulations preferred.
•  Proficient in MS Excel, PowerPoint, Word, and Outlook.
•  Experience with MS Dynamics Nav 2013, Apprise, or other large ERP preferred.
•  Experience with Diver or other data mining software desired.
•  Detailed oriented and able to resolve issues as they evolve.
•  Strong communication, follow up, organizational, and time-management skills.
•  Ability to create fast rapport with internal customers and service providers.
•  Ability to work in a fast-pace, time-sensitive team environment. Ability to multi-task.








Additional Information:

Job Posted:
Tuesday, January 24th
Type of Work:
Full Time
Job Level:
Reference No: