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Sales Executive Assistant

Caymus Vineyards

Rutherford, CA

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Job Description:

In 1972, Chuck Wagner started Caymus Vineyards with his parents, Charlie and Lorna – a family of farmers with deep roots in the Napa Valley dating back to the 1850s. Today, Caymus Cabernet is one of the region's most celebrated wines. Two of Chuck's children, Charlie and Jenny Wagner, now work alongside him offering a collection of wines sourced from premier winegrowing regions of California and beyond. To learn more about the family and their wines, go to

Position Summary:
Provides executive level administrative support to the Executive management of the Wholesale Sales Department by self-organizing, and utilizing time and resources efficiently to accomplish a wide range of duties. This desk is the hub of the sales department and requires excellent attention to detail, ability to multitask along with a high level of interpersonal skills.

Essential Duties and Responsibilities:
•  Tracks and manages special projects and ensures that deadlines are met
•  Gathers and organizes information from sales team when required
•  Prepares and updates documents and materials on wine SKUs for wholesale sales
•  Coordinates off-site conferences and meetings
•  Handles agenda and logistics for meetings, dinners, and other functions in market and at winery locations (working with winery hospitality teams)
•  Assists with technical challenges by working with IT to resolve issues in the shortest amount of time
•  Prepares and manages all facets of our annual national sales meeting with Director of Sales and National Sales Manager
•  Takes messages, refers callers, manages calendars, and sorts and distributes mail
•  Prepares materials for meetings and compiles special reports, letters, and memos
•  Miscellaneous tasks as asked from Director of Sales, National Sales Manager and Executive VPs.

Interpersonal and Leadership Skills:
•  Works effectively as a team member and is open to the ideas of others
•  Communicates in open, honest, and direct way
•  Makes effective and timely decisions and is able to resolve identified problems within the scope of this job with assistance if needed
•  Accountable for results achieved and not achieved
•  Ability to handle and maintain highly confidential and sensitive information
•  Willingness to work outside the scope of duties occasionally
•  Holds self to high standards of performance and demonstrates a professional communication style when working with customers whether on the computer, phone or in person.

Required Qualifications:
•  Working knowledge of Microsoft Office Suite – Word, Excel, Publisher, PowerPoint
•  Bachelor's degree (B. A.) from a four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience
•  Minimum four years experience as an executive assistant
•  Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
•  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
•  Ability to read and interpret documents, and write routine reports and correspondence
•  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
•  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Desired Qualifications:
•  Graphic design – Adobe Photoshop / Illustrator

Physical Requirements:
•  Operate a desktop computer using keyboard and mouse, employing repetitive arm and wrist motions
•  Manual dexterity sufficient to reach and handle items
•  Specific vision abilities require close and distance vision
•  Sit and stand for long periods of time
•  Occasionally bend, stoop, reach, kneel, crouch or climb
•  Must be able to lift 50 lbs.

Working Conditions:
•  As needed - weekends and after-hours

Excellent benefit package
Salary commensurate with experience
Work Location: Caymus Vineyards, Rutherford
No phone calls or recruiters please

Additional Information:

Job Posted:
Wednesday, June 22nd
Type of Work:
Full Time
Job Level: