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Winery Operations Assistant - TRV

E & J Gallo Winery

Lodi, CA

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Job Description:

Why Gallo?

With a global portfolio of over 100 unique wine and spirits brands, we are the largest family-owned winery in the world. Apply Today! Our Brands. Your Future.

Summary

Under minimal supervision, provides standard and advanced administrative and support services for winery operations. Applies knowledge of wineries policies and procedures and utilizes a general understanding of other departments' functions. Serves as an administrative liaison with other functional areas and outside the company.

Essential Functions

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

•  Produces various reports and completes various administrative projects.
•  Prepares correspondences, memoranda, reports and agendas.
•  Creates, posts, and initiates daily and weekend overtime sign up forms.
•  Manages 3x3 report, in coordination with Team Leaders & HR
•  Copies/scans documents and compiles monthly reports for distribution.
•  Maintains timekeeping daily for deviations on timecards and advise Team Leaders of any discrepancies.
•  Maintains training schedules and ensures we have coverage to support training
•  Files paperwork, related to production, distribution and shipping records.
•  Maintains the documentation to support 5S equipment standardization, pipelines, visual review, and fulfills replacement requests.
•  Digitize operations reports, for distribution and production
•  Enhances data information from internal and external data sources.
•  Ensures data integrity is checked and controlled over time.
•  Schedules meetings/travel for the department as needed.

Assists with employee timecard corrections; tracks performance and behaviors with time keeping rules.

Completes all paperwork in a clear, legible manner.

Orders supplies to support operations, including tailgate, stand-down items, and office supplies.

Orders catering for meetings as scheduled.

Maintains office equipment.

Answers phones and receives and directs visitors.

Orders and maintains production and distribution supplies.

Maintains satisfactory attendance, to include timeliness.

Responsible for understanding and complying with applicable quality, environmental and safety regulatory considerations. If accountable for the work of others, responsible for ensuring their understanding and compliance.

Supervisory Responsibilities

N/A

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications


High school diploma or State-issued equivalency certificate plus 2 years of industrial relations support, administrative support, payroll support, or production experience reflecting increasing levels of responsibility.

Experience handling sensitive and confidential information.

Required to work scheduled shift (day, swing or graveyard).

Required to work overtime and occasional weekends.

Experience performing data entry on a PC.

Skilled in reading, comprehending, interpreting and executing simple instructions, short correspondence and memos.

Skilled in writing simple correspondence.

Skilled in adding, subtracting, multiplying and dividing using whole numbers.

Preferred Qualifications


Bachelor of Business Administration degree; OR High school diploma or State-issued equivalency certificate plus 4 years of administrative support, payroll support, production scheduling, or industrial relations experience in a union integrated facility.

Gallo production and operations experience.

Skilled in the use of MS Word and MS Excel an intermediate level.

Customer service or production/manufacturing experience.

Experience answering questions and performing tasks that arise in a workplace.

Experience working under pressure, meeting aggressive deadlines and making sound decisions.

Experience communicating professionally with employees regarding scheduling.

Experience working independently with little or no supervision.

Skilled in maintaining accuracy and flexibility under varied time, priority and job assignment changes.

Experience reading and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Experience writing routine reports, correspondence and procedures.

Experience effectively presenting information and responding to questions in one-on-one and small group situations to customers, clients, and other employees of the organization at many levels.

Experience using discretion when dealing with confidential information.

Possess good organizational/record keeping skills; skilled in multi-tasking.

Experience working with ADP timekeeping software.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, use hands to finger, handle or feel, reach with hands and arms and taste or smell. The employee is occasionally required to sit.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to wet and humid conditions and moving mechanical parts. The employee is frequently exposed to vibration. The employee is occasionally exposed ...

Additional Information:

Job Posted:
Friday, May 13th
Type of Work:
Full Time
Job Level:
Associate
Reference No:
845097400A3