Are you looking for an opportunity to demonstrate your compliance skills in an upbeat and fun team environment?
Our Compliance Specialist is a key part of our Accounting Team and lends their unique expertise with all the aspects of compliance in the wine industry. We offer a flexible, partially remote schedule and many exciting benefits as well!
Some of the benefits that our full-time team members enjoy are a competitive compensation package, a generous employee discount, medical, dental, vision, life and LTD, 401k, EAP and Health Club membership discount!
We are a family owned and operated group of wineries located primarily in Sonoma County, with two wineries in Mendocino County.
Some of the responsibilities our Compliance Specialist performs are compiling wine production data and reporting accounting data to interested parties. The Compliance Specialist will also perform various duties related to direct to consumer and wholesale registrations and assorted local, state and federal compliance matters in wineries and tasting rooms. Other duties and projects may be assigned.
SUMMARY OF ESSENTIAL DUTIES AND RESPONSIBILITIES:
-Prepares Monthly Report of Wine Premises Operations (702) for several wineries including: bulk inventory changes and balance; monthly bottling, wine transfers in and out and tax paid transactions; and quantity of grapes crushed during harvest.
-Prepares miscellaneous regulatory reports for grape and wine production.
-Prepares federal and state excise taxes reports.
-Prepares bills of lading for wine transfers as needed.
-Submits labels to Tobacco Tax Trade (TTB) for approval (COLA’s) for multiple wineries and custom crush clients.
-Maintains records of approved labels.
-Maintains Universal Product Code logs; assign new codes as needed for bottling.
-Sets up new vintage product codes for relevant parties in the organization.
-Reports projected monthly case production by winery.
-Prepares export paperwork as needed.
-Compiles weigh tags during harvest for wineries and custom crush clients, calculating tonnage and estimated gallons.
-Follow up on any emails from shipcompliant autofile team and states.
-Ensures all WAW orders correctly show in each shipcompliant account from the previous month.
-Ensure orders from all properties are processed correctly and have a group report.
-Adjust shipping statuses accordingly.
-File and deliver necessary manual reports to AP.
-Update all sale tax on POS systems monthly.
-Ensure all licenses are kept up to date and applications for renewal are submitted.
-Ensure all products are linked to COLA.
-Ensure label registrations are listed correctly.
-Ensure all wines are registered in necessary states.
-Stay up to date with DTC shipping laws.
-Ensure state bonds are renewed.
-Provides monthly inventory and bottling data to the accounting department.
-Assists in preparation of miscellaneous regulatory reports and license renewal/transfers as directed.
-Calculates and prepare Custom Crush clients’ invoices.
-Provides information for product registration and state licenses for national brand distribution.
MINIMUM JOB REQUIREMENTS:
-Must be at least 21 years of age.
-Highly organized with strong attention to detail and the ability to meet strict deadlines.
-Must possess the ability to multi-task, prioritize, work independently, and also as part of a cohesive team.
-Ability to research and analyze information.
-Excellent communication and interpersonal skills.
-Previous winery compliance experience preferred.
-Fully proficient in all aspects of MS Office Suite and QuickBooks.
-Familiarity with various Point of Sale systems a plus.
-Must maintain strict confidentiality at all times.
-Able to work in a positive manner with a diverse group of employees, vendors and the public.
-Must possess a valid class C driver license, an acceptable driving record, and reliable, insured transportation.
-Ability to travel between properties for business as needed.
PLEASE NOTE: This is only a brief summary and it does not encompass all of the duties and requirements for this position. As such, this job description may be amended at any time and the duties and/or responsibilities may change.
Please submit your resumé and a cover letter which includes your salary expectations for consideration.
Wilson Artisan Wineries is an equal opportunity employer.